Compliance Action Item 1: Affordable Care Act (ACA) Deadlines are approaching.
If you are an Applicable Large Employer (ALE)*, you need to file Forms 1094-C and 1095-C with the IRS and mail Form 1095-C to your employees by January 31st. Don’t worry; ADP TotalSource® has created your 1095-C and 1094-C forms for you. All you need to do now is review and approve them.
ACTION REQUIRED
Step 1: Log in to ADP TotalSource and go to Process > ACA > Health Compliance
Step 2: Review your Forms 1095-C in the Ready for Approval bucket and click Approve All when you are comfortable.
Step 3: Review your Form(s) 1094-C in the Ready for Approval bucket and click Approve.
*** If you have any forms in the “Needs Review” bucket, please contact your HRBP for assistance.
That’s it! We’ll handle the rest.
ADP TotalSource will:
- Issue the Form 1095-C to your employees and transmit the required information directly to the IRS on your behalf.
- Provide your employees with instructions about including the Form 1095-C with their tax return.
Need help?
Use the Approval Guide for step-by-step instructions on how to review and approve your forms as well as check on status.
For more information and resources on the ACA, click here.
*If you had an average of at least 50 full-time employees (including full-time equivalents) in 2017, you are an Applicable Large Employers (ALEs) under the Affordable Care Act (ACA).
Compliance Action Item 2: EEO-1 Report Questionnaire
If on November 30, 2017, the ADP TotalSource EEO Snapshot date, you had at least 50 permanent employees (full-time and part-time), you may be required to file an EEO-1 Report. Two short questions within the ADP TotalSource EEO Questionnaire will assist in assessing your company’s responsibility to file. If you meet the qualifying criteria, ADP TotalSource will include your company’s data in our filing.
What is the EEO-1 Report?
The EEO-1 Report is a compliance survey mandated by federal statute and regulations. The survey requires company employment data to be categorized by race/ethnicity, gender, and job category. The U.S. Equal Employment Opportunity Commission (EEOC) uses EEO-1 data to support civil rights enforcement and to analyze employment patterns within companies, industries, or regions. The Office of Federal Contract Compliance Programs (OFCCP) system uses statistical assessment of EEO-1 data to select facilities where the likelihood of systematic discrimination is the greatest.
Generally, an employer is required to file an EEO-1 Report if:
- It employs 100 or more employees (single location or as part of an affiliated/centrally owned enterprise); or
- It employs 50 or more employees and
a. has a prime contractor first-tier subcontract of $50,000 or more with a federal agency
b. is a depository of federal government funds
c. is an issuing and paying agent for U.S. Savings Bonds and Notes
ACTION REQUIRED
Step 1: Log in to ADP TotalSource and go to Process > HR > TotalSource Compass. Select EEO.
Step 2: Answer the 2 prompts of the EEO-1 Questionnaire.
Step 3: That’s it! You can review your EEO-1 data from Reporting > Standard Reports > Statutory Compliance > EEO-1 Employee Detail.
Helpful resources are available directly within the EEO-1 Questionnaire by clicking on the hyperlinks in each step of the process.
For additional assistance, please contact your dedicated HR Business Partner.
To submit:
1. Confirm Communication Status is set to Submitted
2. Save document(File>Save or Ctrl+S)
3. Add Filename (File will be saved in BU CommHub folder)
4. Close document