Last steps for your 2023 ACA filing!

If you are an Applicable Large Employer and approved ACA reporting by Feb. 21, 2024, transmission of your 2023 ACA filings is complete! ACA Reporting is filed under your unique FEIN. After transmission to the IRS, it is possible for your filing to come back with a status of “Accepted with Errors”. In most cases, these can be resolved by transmitting a correction to the IRS.

The IRS will require all forms with errors to be addressed before April 1, 2024. If not resolved, or resolved late, you may be assessed penalties from the IRS. The most common error found on Form 1095-C is 1095C-010-01 – an employee name and Social Security Number mismatch.

To determine whether you have any IRS errors to resolve:

1. Log in to ADP TotalSource®
2. Go to Process > ACA > ACA IRS & State Reporting and click on the Needs Attention box.
3. If you have an impacted employee(s) ask the impacted employee(s) to carefully compare the information on the employee’s Form 1095-C to the information on the employee’s Social Security card. If the employee identifies a mismatch, click on the individual’s form, and review the error(s), edit the form, save and submit the corrected form. Note: The IRS can take up to seven days to confirm if a correction was accepted.
4. If an error is not found, your employee may need to contact the Social Security Office to resolve the issue. The employee may log on to www.ssa.gov or call 800-772-1213 to find the nearest office. Once resolved, please update our system with the corrected information and submit the corrected Form 1095-C following the steps above.

Be sure to also notify your payroll representative of any changes to an employee’s name or SSN to ensure the error is fixed moving forward.

ADP TotalSource has created a FAQ document and sample letter to assist you and your employees.

As always, we are happy to support you through this process. Don’t hesitate to reach out to your HR Business Partner if you have any questions. If employees have questions, they can call a MyLife Advisor at 844-448-0325 or send an email to MyLifeAdvisor@adp.com.