Virginia Prohibits Use of SSN on ID Cards

Virginia has enacted Senate Bill 1040 (SB 1040) which restricts the use of an employee’s social security number (SSN) on an identification card or access badge.

The Details:

 SB 1040, effective July 1, 2023, states in part as follows:

“No employer shall (i) use an employee's social security number or any derivative thereof as such employee's identification number or (ii) include an employee's social security number or any number derived thereof on any identification card or badge, any access card or badge, or any other similar card or badge issued to such employee.”

Any employer who knowingly violates SB 1040 is subject to a civil penalty of $100 for each violation. However, the penalty may be decreased based on an appeal from the employer at the discretion of the Commissioner.  

Next Steps:

Effective July 1, 2023, employers should cease using an employee’s SSN or any part of the employee’s SSN on any identification card or access badge issued to the employee.

Have Questions?

Please contact your dedicated service professional with any questions.