December 2024

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August and September 2018 HR Compliance Calendar

We've provided a summary of compliance requirements that took effect recently or will take effect over the next couple of months. For more information on these topics, please see this month’s edition of the ADP Insights & Solutions Newsletter or the Insights & Solutions Newsletter Archive.

Full time vs. Part-Time Employees: What you need to know

How many hours are considered full-time? Can an exempt part-time employee receive a pro-rated salary? Are part-time employees entitled to the same benefits and break periods as full-time employees? Here we answer these and other frequently asked questions about part-time employees.

Labor Day is a Banking Holiday

ADP TotalSource^® would like to remind you that The Federal Reserve and ADP offices will be closed on Monday, September 3, 2018, in observance of Labor Day.

ADP and NAWBO Join Forces to Strengthen Women-Owned Businesses

ADP firmly believes that these entrepreneurs deserve every opportunity to succeed—and wants to have a hand in helping them to the top! We are proud to join forces with the National Association of Women Business Owners (NAWBO) to support women-owned organizations in overcoming these professional challenges and maximizing their business potential.

Employment Practices Liability Insurance (EPLI) Coverage Renewal and Legal Defense Benefit (LDB) Reminder

In addition to compliance guidance, ADP TotalSource provides valuable additional benefits to help you protect your organization’s financial interests in the event of a claim. These benefits include Employment Practices Liability Insurance (EPLI) coverage, the Legal Defense Benefit (LDB), and the Equal Employment Opportunity Commission (EEOC) Human Resource Service. To ensure you continue to remain eligible for these benefits, please take a minute to review the following important information about these programs, including the changes described below.

IRS 2019 Form W-4 Represents Major Changes to Payroll

On June 6, 2018, the Internal Revenue Service (IRS) released a draft Form W-4, Employee’s Withholding Allowance Certiﬁcate, for 2019. Several changes are fundamental in nature, potentially requiring significant reprogramming of payroll systems. State and local tax authorities are also expected to respond with similar changes.

You Asked, We Answered--Overtime, Travel Time, Training Time and More!

Here are responses to some of the most frequently asked questions from ADP clients on these topics. This HR Tip covers federal law, but your state or local law may differ. Please check your state law to ensure compliance.

Regional Alerts

State-Compliance-Update, New-York-

Under the law, employers must grant up to two requests for temporary schedule changes to employees each calendar year for up to one business day per request. However, employers can allow an employee to use two business days for one request, in which case the employer is not required to grant a ...

State-Compliance-Update, Vermont-

On June 14, 2018, the Vermont Office of the Attorney General published the Guide to Vermont’s Laws on Marijuana in the Workplace. The Guide provides employers with an overview of the changes to Vermont’s marijuana laws, and summarizes existing employment laws relating to drug testing ...

State-Compliance-Update, Pennsylvania-

Pennsylvania House Bill 1419 (“HB 1419”) has amended criminal background check statutes so as to limit access to certain criminal records and provide limited liability for employers in certain situations.

State-Compliance-Update, Hawaii

Hawaii governor signs into law a bill seeking to address the pay disparity between men and women who perform similar work.

State-Compliance-Update, Hawaii

Hawaii governor signs into law a bill seeking to address the pay disparity between men and women who perform similar work.

State-Compliance-Update, Delaware-

Delaware raises minimum wage and permits employers to pay youth employees a “training wage” up to 50 cents less than the state minimum wage rate.

State-Compliance-Update, California

A Federal Judge has put on hold parts of AB 450, which prohibited employers from voluntarily consenting to a Federal Immigration Agent’s request to enter nonpublic areas or voluntarily provide records

State-Compliance-Update, Alaska

Alaska issued amended regulations prohibiting employers from redistributing employees’ tips among other workers. The regulations also clarify who is considered a tipped employee.

State-Compliance-Update, New-Jersey-

The New Jersey Department of Labor and Workforce Development has released Guidance and Forms in connection with the Diane B. Allen Equal Pay Act.

State-Compliance-Update, Oklahoma

Oklahoma became the 30th state to pass a medical marijuana law after voters approved it on June 26, 2018. The law gives broad discretion to physicians in prescribing medical marijuana, which should make it fairly easy to obtain. Additionally, the law restricts employers from taking action ...

State-Compliance-Update, Oregon-

Employers operating in Oregon are reminded that Oregon’s predictive scheduling law, the Fair Work Week Act, took effect for covered employers on July 1, 2018.  The law establishes certain requirements related to the scheduling of covered employees in certain industries. Some key features ...

State-Compliance-Update, Illinois-

The Western Springs Board of Trustees has voted to opt into the Cook County sick leave ordinance effective May 18, 2018, reversing a previous decision to opt out of the Cook County ordinances.

State-Compliance-Update, Tennessee-

Tennessee has enacted a law that prohibits public and private employers from requiring an employee or prospective employee from executing or renewing a non-disclosure agreement with respect to claims of sexual harassment in the workplace as a condition of employment.

State-Compliance-Update, California

On May 7, 2018, The City and County of San Francisco Office of Labor Standards Enforcement published “Rules Implementing the San Francisco Paid Sick Leave Ordinance (PSLO)”. These rules updated the initial rules that were adopted when the Paid Sick Leave Ordinance initially went into ...

State-Compliance-Update, New-Hampshire

New Hampshire has modified its pay frequency requirements. Previously, employers were required to pay all wages at regular pay periods not to exceed 14 days. The amendment now requires employers to pay all wages due to the employee within eight days after the expiration of the work week if the ...

State-Compliance-Update, New-Hampshire

New Hampshire has amended its law against discrimination to include gender identity in the list of protected classes. The law prohibits discrimination based on gender identity in employment, housing, and public accommodation.

State-Compliance-Update, Nevada-

The Nevada Supreme Court has concluded that an employer may pay the lower of the state’s two-tier minimum wage if the employer offers health insurance at a cost to the employer of the equivalent of at least an additional dollar per hour in wages, and at a cost to the employee of no more ...

State-Compliance-Update, Michigan-

Michigan has modified its pay frequency requirements for monthly paid employees. Employers with established monthly pay periods are in compliance with the wage payment law if they pay all wages earned during the monthly pay period within 15 days after the end of the monthly pay period.

State-Compliance-Update, Maryland-

On May 15, 2018, Maryland Governor Larry Hogan signed into law the Disclosing Sexual Harassment in the Workplace Act of 2018 (the “Act”), which prohibits contractual waivers of sexual harassment claims and imposes significant reporting requirements for certain Maryland employers as ...

State-Compliance-Update, Georgia

A new Georgia law will require nursing home and other long-term care workers to submit to extensive background checks. Specifically, the new law will require care workers with “direct access” to seniors in long-term care facilities to pass a national background check. Georgia joins ...

State-Compliance-Update, Georgia

Georgia has become one of 16 states in the country that bans the use of hand-held devices while driving. Governor Nathan Deal signed “Hands-Free Georgia Act” (House Bill 673) into law on May 2, 2018. The new law takes effect on July 1, 2018.

State-Compliance-Update, Minnesota-

On May 29, 2018, the Duluth City Council passed an Earned Sick and Safe Time ordinance (Ordinance No. 10571). This ordinance amended the Duluth City Code by adding a new Chapter 29E entitled Earned Sick and Safe Time. The ordinance will provide for paid Sick Leave and related leave beginning in ...

State-Compliance-Update, Connecticut-

Under a measure signed May 9 by Gov. Daniel P. Malloy (D), workers who care for those with intellectual disabilities at group homes and day programs are to be paid an hourly minimum wage of at least $15.

South-Carolina-

The South Carolina Pregnancy Accommodations Act (the “Act”) amends the South Carolina Human Affairs Law to require employers with at least 15 employees to provide reasonable accommodations to employees for medical needs arising from pregnancy, childbirth, or other related medical ...

State-Compliance-Update, California

California recently approved new amendments to the California Fair Employment and Housing Act (“FEHA”), strengthening the protections afforded to applicants and employees, including individuals who are undocumented, on the basis of their national origin.

Compliance-Corner-, Vermont-

As the 2017-2018 legislative session came to a close, Vermont lawmakers enacted new laws that address gender-free restrooms, crime victim protections and anti-sexual harassment measures. All three laws go into effect on July 1, 2018.

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