Author: ADP Admin/Wednesday, March 4, 2020/Categories: Compliance Corner , Federal Compliance Update
Background:
The Form I-9 is used to verify a new hire's identity and work authorization. All employers must ensure that each employee properly completes the I-9 at the time of hire. The form is broken out into multiple sections:
Section Name
Section Overview
Completion Deadline
Section 1
Employee must attest that they are authorized to work in the U.S.
The employee's first day of work for pay
Section 2
Employee must present certain identity and work authorization documents. The employer must examine the document(s) to determine whether they reasonably appear to be genuine and relate to the employee. Employers must record the document number(s) here.
Within 3 business days
Section 3
If an employee's employment authorization expires, they must present new or updated document(s) and the employer must examine and record the document number(s) here. Employers may also be required to complete this section when rehiring a former employee, depending on how much time has passed.
No later than the date employment authorization expires
List of Acceptable Documents
To complete Section 2, the employee must either present one document from List A; or one document from List B and one document from List C. Employers cannot ask for specific documents.
This section does not need to be completed. It's for informational purposes only.
What is different in the new version of the form?
This new version contains minor changes to the form and its instructions:
Changes to form:
Changes to instructions:
Compliance Recommendations:
USCIS says employers should begin using the new version now, but may continue using the prior version (Rev. 07/17/2017 N) until April 30, 2020. After that date, employers must use the new form with the 10/21/2019 version date for all new hires. The version date can be found in the lower-left corner of the form.
Note: Employers do not have to complete a new I-9 for employees that have completed a prior version, although updates may be necessary when employment authorization expires (see Section 3 of the Form). Please contact your dedicated service professional with any questions.
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