Year End - December activities

Review the following items:

• Report Miscellaneous Taxable Income & Taxable Fringe Benefits: Work with your tax advisor to determine what values should be reported to ADP. Your Payroll Advisor will not be able to assist in determining what these values should be. Once your tax advisor provides that information, your Payroll Advisor will take care of recording it. Note that this must be completed by the last payroll of the year.
• Download Year End Items
  • W-2 Printable Poster (need link)
  • Year End Calendar(need link)
  • Year End Poster (need link)
• Preview Forms W-2: This can be accessed in iReports and are updated throughout Year End. Check back periodically for up-to-date versions of the Preview Form W-2. Note: the deadline has now passed for inclusion on the 2025 W2. Corrections will now result in a W2C.
• View and Approve IRS 1094/1095-C: Applicable Large Employers (ALE) should access the ACA IRS & State Reporting Tool in ADP TotalSource to review ACA forms for accurate and timely filing to the Internal Revenue Service under our client's FEIN. (Process > ACA & State Reporting) Approval of forms starts Dec. 16, 2025 and ends Jan. 31, 2026
• Form W-2 Reporting of Healthcare Value: For employees on TotalSource managed benefits, our system will automatically create a W-2 worksheet to record the value of employee health care for the year so it appears in Box 12 Code DD of Forms W-2.
• Review and confirm Minimum Wage requirements in effect Jan. 1, 2026.

If you are a new ADP TotalSource client and are still in Implementation, some of these items may not be necessary for you. If you are in Implementation, please reach out to your Implementation Consultant for any Year End related questions.

Need help?

Look at the upper right-hand corner of ADP TotalSource to see your support options. Select 'Chat' to be connected to a live representative or create a case in the Service Portal to send in a request.