News

ACA Approvals Reminder: Who is filing your 2025 ACA Reporting?

01/08/26

Author: ADP Admin/Tuesday, January 6, 2026/Categories: Bulletin News

If you are an Applicable Large Employer (ALE)*, your business could face significant IRS assessments if your Affordable Care Act (ACA) reporting forms 1095-C for the 2025 reporting year are not timely distributed to your full-time employees. Please review and acknowledge your filing in the ACA IRS & State Reporting Tool by January 31, 2026, so that we can timely distribute the forms to your full-time employees. ACA Reporting is filed under your unique FEIN.

What you need to do:

Go to ADP TotalSource®. (For best results, use Google Chrome, Firefox or Microsoft Edge and be sure to clear your cache.)
Navigate to Process > ACA > ACA IRS & State Reporting.
Review your IRS Forms 1095-C by going to the “Ready for Approval” bucket.
If you have an entity that is not in ACA IRS & State Reporting, or a FEIN is missing, please request “ADP Support.” See instructions below.
After you have reviewed your forms, click “Approve All.” The corresponding 1094C Form will be automatically approved along with your 1095-C approval.
If you have more than one FEIN, please ensure that you complete the approval process for all FEINs.

We are here to help! We will be hosting webinars to review how to approve your forms.

The Demo lasts approximately 30 minutes. Register by clicking here:

2025 ACA Reporting: Review & Approval Process

* The IRS defines an Applicable Large Employer (ALE) as an employer with an average of at least 50 full-time employees (including full-time equivalents) in the prior calendar year (2024). The ACA requires ALEs to provide an annual form 1095-C to each full-time employee regarding healthcare coverage offered by the ALE. That form must also be filed with the IRS.

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Tags: Compliance Corner 01/08/26

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