New York Adds Electronic Posting Requirements

We want to let you know that Governor Kathy Hochul signed the Senate Bill S6085, which amends Section 201 of the New York Labor Law, adding new employer electronic posting requirements. Senate Bill S6085 is effective immediately.

Previous law

New York Labor Law requires employers to physically post workplace notices “in a conspicuous place” on each floor of its premises.

Senate Bill S6085

The law, which is effective immediately, retains the physical posting requirements, and now requires employers to:

• Provide employees with electronic copies of all notices required to be physically posted at a worksite under federal and state law or regulation. Employers must provide the required copies via e-mail or by posting them on their website; and
• Inform employees that the notices are available electronically.
  Note: Certain notices may require employers to provide postings in multiple languages, or only require posting based on an employer’s headcount, industry or federal contractor status.

Next steps

• Review the New York State Posting Requirements that apply to your business.
• Ensure all required notices are provided electronically, either by email or by posting the notices to your website.
• Notify employees of the method used to provide electronic notice.
• Continue to physically post required notices in the workplace.

·       Order physical posters from ADP^® by visiting https://allcposter.com/.

• Download electronic versions of State and Federal posters from www.hraen.com/states.
  
  Note that the above versions do not include the required workers’ compensation, disability benefits or unemployment insurance posters.
  
  
• To order a workers’ compensation poster and digital copy, submit a request through the service portal to the Risk WC Claims team.
• To order an unemployment poster and digital copy, submit a request through the service portal with the subject Unemployment Posters.
• To order a disability certificate or Disability Benefits Law poster and digital copy, submit a request through the service portal with the subject New York Disability Poster/Certificate.
• Consult legal counsel with inquiries on the new notice requirements.