January 2025

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June and July 2019 HR compliance calendar

Check out a summary of compliance requirements that took effect recently or will take effect over the next couple of months. For more information on these topics, please see this month’s edition of the Insights & Solutions Newsletter or the newsletter archives.

Minimum wage update for various jurisdictions effective July 1, 2019

Various jurisdictions have increased their minimum wage rates. If applicable, you must increase the pay rate for non-exempt employees to meet the new minimum wage. An updated poster is not required provided that the employer has the most recent poster already on display. If needed, employers should order a new minimum wage poster. The minimum wage rate is based on the employee’s work location.

Please note this is not a complete list of all current minimum wages in effect at this time.

2nd Quarter close is coming!

The quarter will be closing on June 28, 2019. It’s that time again where you should review the following reminders and provide updates impacting your employees’ Forms W-2 to your Payroll Advisor by June 25th to help you avoid costly amendments. Click here to view the penalties and interest that may apply if this information is not provided in a timely manner.

Drug testing, training, rest breaks & more: 'Do I have to pay employees for that?'

The Fair Labor Standards Act (FLSA) requires employers to pay non-exempt employees for all "hours worked." Determining an employee's pay can sometimes be complicated since hours worked includes not only time actually spent working but also certain nonproductive time. Below, we address several scenarios where pay may be required.

How to hire smart in a candidate’s market

As an employer, there’s nothing more frustrating than wading through hundreds of applications and resumés, planning interviews, committing to a candidate and figuring out the right offer — all for a “no thank you.” Check out this article to learn how to compete for top talent in a candidate’s market.

Regional Alerts

Compliance-Corner-, State-Compliance-Update, Washington-

The Washington Employment Security Department has now announced that the Paid Family and Medical Leave Program reporting deadline for the first quarter (April 30) will be pushed back to July 31, 2019. Employers will now report and remit premiums for quarters one and two between July 1 ...

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted a law that amends the information that must be provided by employers to employees on their wage statements provided at the time of pay.

Compliance-Corner-, State-Compliance-Update, Oklahoma

The Oklahoma Medical Marijuana and Patient Protection Act was signed into law by Oklahoma Governor Stitt on March 14, 2019. The law clarifies certain regulatory aspects of the state’s existing medical marijuana law, and includes certain provisions that will be helpful to ...

Compliance-Corner-, State-Compliance-Update, New-York-

Westchester County in New York has enacted an ordinance that requires employers to provide sick leave to employees who work in the county. Westchester County has released a Poster for the Westchester County Earned Sick Leave Law (“WCESLL”), revised Model ...

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 1505) that requires employers to give employees up to three hours of paid time to vote.

Compliance-Corner-, State-Compliance-Update, New-York-

The New York City Commission on Human Rights (CCHR) has released model policies for the City’s lactation room law, effective March 18, 2019.

Compliance-Corner-, State-Compliance-Update, New-Mexico-

New Mexico had enacted legislation (Senate Bill 96) that will prohibit employers from asking about criminal history on employment applications.

Compliance-Corner-, State-Compliance-Update, New-Mexico-

New Mexico has enacted legislation that will require employers that provide paid sick leave to allow employees to use the leave to care for covered family members.

Compliance-Corner-, State-Compliance-Update, New-Mexico-

The New Mexico medical marijuana law has been amended to provide employment protections to employees and applicants.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Senate Bill 1567) that will require employers with 20 or more employees to offer employees the opportunity to use pre-tax income to purchase qualified commuter benefits.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

A New Jersey appellate court has held that a disabled employee may sue his former employer under the New Jersey Law Against Discrimination (“NJLAD”) for alleged discrimination based on the employee’s use of medical marijuana.

Compliance-Corner-, State-Compliance-Update, Michigan-

As previously reported, Michigan’s Paid Medical Leave Act went into effect on March 29, 2019. Michigan has now launched a website regarding the new Paid Medical Leave Act. Among other things, the website includes a frequently asked questions section and a mandatory model ...

Compliance-Corner-, State-Compliance-Update, Massachusetts

Massachusetts has released a new guide for employers on the Massachusetts Paid Family and Medical Leave Act. It has also issued a mandatory workplace poster, and template notices employers may use to fulfill the notice requirement to employees and 1099-MISC independent contractors.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation (Senate Bill 280) that will increase the state’s minimum wage in several phases.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

The District of Columbia is implementing Paid Family Leave. Among the requirements, the District will collect taxes from all private sector employers located in the District to fund the Paid Family Leave benefit. This requires employers to begin recording workers’ wages on ...

Compliance-Corner-, State-Compliance-Update, Maryland-

Baltimore has enacted new lactation accommodation requirements, including a requirement for covered employers to adopt a lactation room policy.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has passed a new law prohibiting employers from inquiring about an applicant’s compensation history until after making an offer of employment.

Compliance-Corner-, State-Compliance-Update, Kentucky-

Kentucky employers must provide reasonable accommodations to employees who are limited due to pregnancy, childbirth, and related medical conditions, unless it would impose an undue hardship on the employer to do so.

Compliance-Corner-, State-Compliance-Update, California

The California Labor Commissioner’s Office has issued guidance on the new pay schedule for agricultural workers under the Phase-In Overtime for Agricultural Workers Act of 2016 that took effect January 1, 2019.

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