December 2022

State Updates

 

New Jersey adopts poster regulations

09/01/22

Author: ADP Admin/Tuesday, August 30, 2022/Categories: Compliance Corner , State Compliance Update, New Jersey

The New Jersey Division on Civil Rights has adopted new and amended regulations concerning the display of certain posters. The regulations are effective immediately.

Employer Requirements:

Under the Division’s adopted and amended regulations, all covered employers must prominently display new versions of the New Jersey Law Against Discrimination (NJLAD) and the New Jersey Family Leave Act (NJFLA) posters.

New Jersey employers must also provide each employee with a written copy of the NJLAD notice of rights and the NJFLA notice of rights annually (by December 31 each year) and provide a copy to an employee upon the employee’s first request.

Note: Employers that are covered under the NJFLA must post and annually distribute the NJFLA poster regardless of whether they employ eligible workers.

Notice Distribution Methods:

To distribute required notices, employers may use email, brochures, or similar new-hire informational packets, flyers that are handed out at a company meeting, paycheck inserts, attachments to an employee manual or policy handbook, or the company’s internet or intranet site (if all employees have access and the employer customarily posts notices to affected persons there).

Industry Posters:

Every employer must display an Employment Poster, and all employers with 30 or more employees worldwide must also display a New Jersey Family Leave Act Poster (NJFLA).

Additionally, these employers, regardless of size, must display the following linked posters:

A poster in the workplace must be printed on paper that is at least legal paper size (8½ by 11 inches), and its text must be fully legible and large enough to be easily read.

Note: The Division created a flowchart to assist employers in determining which posters are required, and official posters may be downloaded and printed from the Division’s website or at any Division office.

Next Steps:

New Jersey employers should ensure that they:

  • Train HR personnel and managers on the poster requirements; and
  • Display the required posters in designated areas and distribute them annually, by December 31, in written form to their workers.

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