OSHA’s Recordkeeping Standard, 29 CFR 1904, requires that certain employers maintain annual records of workplace injuries and illnesses. Records of workplace injuries and illnesses are maintained throughout the calendar year on the OSHA Form 300 Log of Work Related Injuries and Illnesses (300 Log) and are summarized on the OSHA Form 300A Summary of Work Related Injuries and Illnesses (300A Summary) at the end of each calendar year. The 300A Summary is required to be posted in the workplace every February 1 through April 30 to show records from the previous years’ injuries and illnesses even if no work related injuries or illnesses occurred during the previous year.
Helping your company comply with OSHA regulations is one of the key benefits of ADP TotalSource®. If your company is not partially exempt from OSHA recordkeeping requirements, ADP will help you fulfill this responsibility by providing your company with its preliminary 300 Log and 300A Summary at the end of January each year. The preliminary 300 Log and 300A Summary are available through your WFN website. Please see access instructions below.
As the worksite employer, you may need to take additional steps to ensure your 300 Log and 300A Summary fully capture the information required by OSHA. The preliminary 300 Log and 300A Summary are based on workers’ compensation data reported to TotalSource and may not contain all of the information necessary to complete the 300 Log and 300A Summary. The preliminary 300 Log, for example, may be missing adequate details describing the injury or cause of injury because that information was not provided when the injury or illness was reported.
Additionally, since workers’ compensation and OSHA recordable injuries are not directly correlated, there may have been injuries at your workplace that were not reported to workers’ compensation or denied by workers’ compensation that should be included on your 300 Log and 300A Summary. For example, OSHA requires that controlling worksite employers record data for injuries and illnesses for temporary employees and sub-contracted employees used by those employers. TotalSource does not have access to temporary and/or sub-contracted employee injury and illness data and, as such, it will not be included on your preliminary 300 Log and 300A Summary.
PureSafety course available on myLearning@ADP
ADP Risk Management is available to support you to meet your requirements as an employer. New this year, the course “OSHA 300 Recordkeeping Requirements” is available to TotalSource clients for free! The course is available on-demand through ADP’s learning management system, myLearning@ADP.
Questions
If you have any questions about the information on your preliminary 300 Log or 300A Summary and/or if you have questions about OSHA recordkeeping requirements, such as partial exemptions, please log into Workforce Now, click the “Need Help” tab from anywhere in Workforce Now, then click “Contact ADP Support.” Click here to learn more about what Service Portal can do. Alternatively, you may contact your TotalSource Risk and Safety Consultant for assistance.