June 2024



New feature launch: Marsh COI Portal enhancement ensures an efficient renewal term

This year, we’re excited to introduce an easier way to access, update and manage your Workers’ Compensation Certificates of Insurance. This useful new feature in the Marsh COI Portal lets you review data for the current policy period, make changes to certificates and download individual or multiple certificates at a time. Even better, this enhancement improves account visibility, so you can ensure COIs have the most accurate info for the upcoming March 1–17 review and renewal period.

OSHA compliance reminder: Certain employers must electronically submit their 2022 OSHA Form 300A (Summary of work-related injuries and illnesses) by March 2, 2023.

Last month we published an article reminding you to post your OSHA Form 300A in the workplace from February 1 through April 30, 2023. Some employers are also required to electronically submit the information from their 2022 OSHA Form 300A via the OSHA Injury Tracking Application (ITA). This year OSHA provided a new tool , the ITA Coverage Application to help employers determine if they are covered by the regulation. OSHA also updated the ITA for enhanced data security. Read the information from OSHA below for more details and please reach out to your ADP TotalSource Risk & Safety Consultant if you need additional assistance.

Minimum Wage Announcements

The following states or localities have announced new minimum wage increases.

February Year End activities

For detailed information about these year-end tasks, visit and bookmark the ADP TotalSource Year-End & Quarter Close Guide.

Be sure to access and review the Training Modules we’ve built to help you through Year End.  Access these quick training modules and Year End Job Aids by clicking on the myLearning@adp link in the Quick Links tile on the right side of your WFN homepage. Search for the Learning Path: 2022 Year End TotalSource Client Training to access these helpful materials.

Basic Employment Policies Document Updated

We have updated our Basic Employment Policies document and corresponding union employee version of the Basic Employment Policies (“Welcome Statement”).   The Basic Employment Policies document and Welcome Statement is designed to be used in all states.

Martin Luther King, Jr. Day holiday payroll schedule

ADP TotalSource® would like to remind you that most banks will be closed on Monday, January 16, 2023, inobservance of MLK Day.

How to Handle Difficult Employees

Dealing with difficult employees can come with running a business. While it may be tempting to ignore these issues and hope they resolve on their own, without intervention, they can — and often do — get worse. To help you address difficult situations, here are some examples of employee challenges and guidelines for helping employees get back on track.

January Year End activities

2023 is here, and we want to make sure you have everything ready for Year End! Let us help you mark all the Year End tasks so you can kick off the new year without any hassles. In this email you will find easy access to Year End topics and resources. Having all the information in one place is always important. Please be on the lookout for future communications and let’s power forward together!
Special Note: Electronic W2s will be visible to employees on iPay on January 19.

Upcoming increases to minimum wage round-up

The following chart shows the current minimum wage for non-tipped and tipped employees and the next scheduled increase (if any) for each state, the District of Columbia, various U.S. territories/commonwealths and numerous local jurisdictions.  Rates listed in black were enacted by federal, state, district, territory or commonwealth law. Rates listed in red were enacted by city or county ordinance. It is important to note that minimum wages that may be paid to individuals under a certain age (e.g. youth wage), to employees during a “training” period, or to employees working for a non-profit are not reflected.

OSHA 300A Summary must be posted in workplace Feb. 1 through April 30, 2023

OSHA’s Recordkeeping Standard, 29 CFR 1904, requires that certain employers maintain annual records of workplace injuries and illnesses. The records are maintained throughout the calendar year on the OSHA Form 300 Log of Work-Related Injuries and Illnesses (300 Log) and are summarized on the OSHA Form 300A Summary of Work-Related Injuries and Illnesses (300A Summary) at the end of each calendar year. The 300A Summary is required to be posted in the workplace every Feb. 1 through April 30 to show records from the previous year’s injuries and illnesses, even if no work-related injuries or illnesses occurred during the previous year.

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