November 2024

News

Proposed FLSA Overtime Exemption Rule: What You Need to Know

On Aug. 30, 2023, the U.S. Department of Labor (DOL) released a proposed rule that would increase the minimum salary required to qualify for exemptions from overtime for administrative, professional, executive and highly compensated employees. Here are answers to some frequently asked questions about the proposed rule.

Introducing the new payroll invoice design

At ADP® we are always trying to elevate the way we work for you; this is why we are excited to unveil and provide you with an enhanced design to your benefits and payroll invoices in ADP TotalSource®.

Minimum Wage Announcements

The following states or localities have announced new minimum wage increases.

Regional Alerts

Compliance-Corner-, State-Compliance-Update, Alaska

Alaska voters have approved Ballot Measure No. 1, which increases the state’s minimum wage incrementally. The current minimum wage in Alaska is $11.73 per hour and according to the Alaska Department of Labor website, it will increase to $11.91 on Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Alaska

Alaska voters have approved a ballot measure that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the opinion of the employer about religious or political matters. The changes take ...

Compliance-Corner-, State-Compliance-Update, Massachusetts

Massachusetts has enacted legislation that will entitle employees to use sick leave to address the employee’s or their spouse’s needs related to pregnancy loss or a failed assisted reproduction, adoption or surrogacy. The change takes effect Nov. 21, 2024.

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

The Pittsburgh City Council has passed Ordinance 2024-0705 (the Ordinance), which prohibits employers from discriminating against medical marijuana patients in the workplace and limits certain marijuana drug testing of these patients. The Ordinance is effective immediately.

Compliance-Corner-, State-Compliance-Update, Maine-

The Maine Department of Labor (MDOL) is reminding employers that contributions and quarterly reporting for the state’s paid family and medical leave program will begin Jan. 1, 2025. The MDOL has also issued a proposed rule to implement the program and updated ...

Compliance-Corner-, State-Compliance-Update, Delaware-

<span style="color: black; font-family: Arial; font-size: 13px;">The Delaware Department of Labor is reminding employers of important dates that are approaching for the state’s Paid Leave Program (Family and Medical Leave Insurance Program). The program will be funded through ...

Compliance-Corner-, State-Compliance-Update, Hawaii

Hawaii has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the employer’s opinion about political matters. The changes took effect immediately.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes. Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only ...

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes. Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only ...

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes. Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only ...

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has announced that the minimum wage for covered health care workers will go into effect Oct. 16, 2024. Originally, the minimum wage was supposed to take effect June 1, 2024, but it was delayed twice.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the employer’s opinion about political or religious matters. The changes were made by enactment ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that prohibits employers from discriminating against employees because of their reproductive health decisions. The changes take effect on Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (House Bill 7058), which will require employers with more than 50 employees to post a veterans’ benefits and services poster. House Bill 7058 takes effect on Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill A8947C), which will require certain retail employers to take action to help prevent workplace violence and to install panic buttons. Assembly Bill A8947C's workplace prevention requirements take effect on March 4, 2025. The panic button ...

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Senate Bill 2869), which prohibits an employer from coercing workers based on immigration status to violate state employment or labor-related laws. Senate Bill 2869 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Action required for clients with no employees covered by the Minnesota Unemployment Insurance program or with some employees covered and some employees not covered by the program. Clients will need to create and file a wage detail report for employees not covered by the program. Review the Next ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that prohibits employers from discriminating against employees because of their family responsibilities. The changes take effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that sets new standards for working conditions for employees under 16 years of age, including limiting hours of work and updating the list of jobs minors are prohibited from holding. The changes were enacted via Senate Bill 3646 and take effect on Jan. 1, ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that expressly prohibits discrimination by employers that deploy Artificial Intelligence (AI) to help them make employment decisions. The law (House Bill 3773) also requires employers that use AI to provide a notice to applicants and employees. House Bill 3773 ...

Compliance-Corner-, State-Compliance-Update, Illinois-

With the enactment of SB 3208, Illinois has implemented new pay statement requirements for employers.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the opinion of the employer about religious or political matters. The changes take effect Jan. ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that amends and clarifies the state’s Personnel Record Review Act. The new law (House Bill 3763) takes effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that will prohibit employers from imposing work authorization or re-verification requirements that are greater than those required by federal law. The new law (Senate Bill 508) also requires employers who use E-Verify or another electronic employment verification ...

Compliance-Corner-, State-Compliance-Update, Colorado

The Colorado Supreme Court issued a decision, finding that the “regular rate of pay” under Colorado law includes holiday incentive pay for purposes of calculating overtime. The Court’s decision significantly impacts how Colorado employers calculate overtime rates for employees ...

Compliance-Corner-, State-Compliance-Update, Minnesota-

As we previously reported, Minnesota has enacted legislation that amended the state’s paid family and medical leave program beginning Jan. 1, 2026. The purpose of this communication is to focus on wage detail reporting requirements of the underlying law and the extent to which ADP can ...

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (House Bill 1169), which expressly prohibits employers from discriminating against individuals on the basis of traits associated with race, including hair texture and hairstyles. House Bill 1169 takes effect on Sept. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Michigan-

The Michigan Supreme Court has ruled that the state’s legislature exceeded its authority when it amended ballot initiatives to increase the minimum wage and require paid sick leave. If left standing, the ruling means the minimum wage will increase, the tip credit will be phased out, and ...

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation that modifies the required information that employers must provide on employee’s wage statements and creates a new hire notice mandate. The law is effective Oct; 1, 2024.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation that will delay implementation of a program that will provide job protection and wage-replacement benefits to employees who need time off from work for certain family and medical reasons.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Massachusetts has enacted legislation (House Bill 4890), which will require employers with 25 or more employees in the Commonwealth to disclose the pay range for a position in any job posting or advertisement. This change will take effect July 31, 2025. The legislation also requires that ...

Compliance-Corner-, State-Compliance-Update, Louisiana-

Louisiana has enacted legislation that will no longer require employers to provide meal periods to minors who are 16 or 17 years of age when they work for a five-hour work period. The law (House Bill 156) took effect Aug. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Alabama

Alabama has amended the provision which exempts overtime pay earned by employees from state taxation. The amended law is effective on Oct. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Indiana-

As a result of Indiana Senate Bill 148 employers will be required to file reports of newly hired and rehired employees electronically. Additionally, employers will be required to provide new data elements on all reports of newly hired or rehired employees.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that amends a law entitling employees to paid family and medical leave. The amendments take effect Oct. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 2299) that clarifies requirements and compliance for the whistleblower protections notice. The law takes effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, California

The California Division of Occupational Safety and Health (Cal/OSHA) has issued regulations that require employers to take certain steps to protect workers from heat illness if they have indoor workplaces where the temperature reaches 82° F. The regulations are effective immediately.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 2121A), which increases both the length of leave available to employees under the Temporary Caregiver Insurance (TCI) law and the minimum dependent allowance. The law is set to take effect in two parts: on Jan. 1, 2025, and ...

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (House Bill 182), which adds unpaid time off for firefighters and emergency medical technicians (EMTs) and prohibits employers from retaliating against them for responding to certain emergencies. House Bill 182 takes effect on Aug. 13, 2024.

Compliance-Corner-, State-Compliance-Update, Louisiana-

Louisiana has enacted legislation that addresses final pay rules when an employee’s compensation includes commission, incentive pay, or a bonus. The changes are a result of enactment of House Bill 352 and take effect Aug. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation that expressly prohibits employers from discriminating against individuals because of hair length commonly or historically associated with race. The law (House Bill 24-1451) became effective immediately on June 3, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation that prohibits employers from taking adverse action against an employee because they are a living organ donor. The law (House Bill 24-1132) became effective immediately on June 3, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that will expand rights under a state law entitling employees to access their own personnel records. The changes are a result of enactment of House File 5247 and take effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that amends the definitions of key terms in the state’s law that prohibits discrimination in employment. The changes are a result of enactment of House File 4109 and take effect Aug. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that amends state laws governing the misclassification of employees as independent contractors, including adopting further restrictions, larger penalties for misclassification, and a new test for the construction industry. The changes are a result of enactment ...

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that expands the protections for employees who are called for jury service. The changes are a result of enactment of House File 5216 and take effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The minimum wage for health care workers in California has been delayed from July 1, 2024 to at least October 15, 2024. Originally, the minimum wage was supposed to take effect June 1, 2024, but it has now been delayed twice.

Compliance-Corner-, State-Compliance-Update, Illinois-

The Chicago Department of Business Affairs and Consumer Protection has issued a final rule that defines and clarifies various aspects of a new ordinance requiring employers to allow employees to accrue up to 40 hours of paid sick leave per 12-month period and up to 40 hours of paid leave per ...

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 160), which will have the Department of Labor create a voluntary Veterans benefits and services poster. House Bill 160 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 18), which adds ethnic origin as a protected characteristic under the Virginia Human Rights Act (VHRA). House Bill 18 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Vermont-

Vermont has enacted legislation (House Bill 704), which requires employers to include salary ranges in job postings and advertisements. House Bill 704 takes effect on July 1, 2025.

Compliance-Corner-, State-Compliance-Update, Tennessee-

Tennessee has enacted legislation that extends the amount of time an employee can use for voting leave, effective on Nov. 6, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (House Bill 4156), which expands Oregon anti-stalking laws and adds covered reasons for employees to use safe leave. House Bill 4156 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted an omnibus bill SF 3852 that makes numerous changes to the states labor law.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that amends a law requiring employers to provide paid sick leave to employees. Certain provisions of the new law (House File 5247) took effect on May 25, 2024, whereas others take effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation that amends a law that requires employers to disclose wage-range information to applicants. The amended law takes effect Oct. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Division of Occupational Safety and Health (Cal/OSHA) has clarified that the State Public Health Officer Order dated January 9, 2024 remains in place and continues to impact Cal/OSHA’s COVID-19 Prevention Non-Emergency Standards in particular with respect to isolation ...

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation that establishes guardrails against discrimination for employers that deploy certain Artificial Intelligence (AI) systems. The law (Senate Bill 24-205) takes effect Feb. 1, 2026.

Compliance-Corner-, State-Compliance-Update, California

On May 31, 2024, the Governor of California signed into law (Senate Bill 828) which delays the implementation of California's health care worker minimum wage law by one month from June 1, 2024 to July 1, 2024. The original law required covered health care employees to be paid a minimum of ...

Compliance-Corner-, State-Compliance-Update, Vermont-

With the enactment of HB 217, Vermont created a new payroll tax to fund its Child Assistance Program, which subsidizes child care costs for certain families.

Compliance-Corner-, State-Compliance-Update, Vermont-

Vermont has enacted legislation (House Bill 363), which expressly prohibits employers from discriminating against individuals on the basis of traits associated with race, including hair texture and hairstyles. House Bill 363 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 396), which expands employer religious accommodation requirements. House Bill 396 is effective immediately.

Compliance-Corner-, State-Compliance-Update, South-Carolina-

As recently shared, South Carolina has enacted legislation (House Bill 3726), which requires employers to respond to requests for unemployment benefits information beginning March 1, 2024, and to file quarterly wage reports by April 30, 2024. We are sharing additional information regarding how ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

Lehigh County, Pennsylvania, has enacted the Human Relations Ordinance (the Ordinance), which adds nondiscrimination, and salary and criminal history protections. The Ordinance takes effect on June 1, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (Senate Bill 1515), which helps align the Oregon Family Leave Act (OFLA) to Paid Leave Oregon (PLO). Many changes under Senate Bill 1515 take effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Maryland-

Anne Arundel County, Maryland has enacted an ordinance that will expressly prohibit discrimination in employment. The ordinance takes effect June 8, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

The New York State Fiscal Year 2025 Budget will end the state’s paid COVID-19 quarantine and isolation leave requirement. The changes will take effect on July 31, 2025.

Compliance-Corner-, State-Compliance-Update, New-York-

A New York state budget amendment will require employers to provide pregnant employees with additional paid prenatal personal leave. The paid prenatal personal leave requirement takes effect on Jan.1, 2025.

Compliance-Corner-, State-Compliance-Update, New-York-

A New York budget amendment adds additional paid protections for employees that need to express milk for their nursing child. The protections take effect on June 19, 2024.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

The New Jersey Law Against Discrimination (NJLAD) prohibits New Jersey employers from discriminating against employees on the basis of certain protected characteristics (actual or perceived), such as age, race, color, religion, ancestry, national origin, sexual orientation, gender, gender ...

Compliance-Corner-, State-Compliance-Update, Florida

Florida has enacted legislation that will allow certain teenagers to work more hours under state law. The law (House Bill 49) takes effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

Many employers in California must implement an effective written plan and take certain other actions to prevent workplace violence by July 1, 2024. The requirements are a result of the enactment of Senate Bill 553.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington state has enacted legislation (Senate Bill 5793), which expands paid sick leave protections under state law. Senate Bill 5793 takes effect on Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington state has enacted legislation (Senate Bill 5778), which protects employees who refuse to attend employer meetings or listen to (or view) employer communications because the meetings or communications involve political or religious matters. Senate Bill 5778 takes effect on June 6, ...

Compliance-Corner-, State-Compliance-Update, Minnesota-

The city of Duluth, Minnesota has repealed its paid sick leave ordinance effective Jan. 17, 2024.

Compliance-Corner-, State-Compliance-Update, California

Los Angeles County, California has enacted an ordinance that will impose various obligations on covered employers regarding the criminal histories of applicants and employees. The ordinance applies to only the unincorporated areas of Los Angeles County and takes effect Sept. 3, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Division of Occupational Safety and Health (Cal/OSHA) has released a model workplace violence prevention plan and fact sheet to help general industry employers comply with a requirement that takes effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City has released a “Know Your Rights at Work” poster, which NYC employers must begin distributing to employees by July 1, 2024. The City has also published its “Workers’ Bill of Rights” website.

Compliance-Corner-, State-Compliance-Update, New-York-

Candidates living outside of New York State and City who are applying for jobs in New York State and City may be protected under the state's and city's Human Rights laws.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has created guidance to address frequently asked questions on the New Jersey Family Leave Act.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has released guidance on a new law that entitles certain fast food restaurant workers to a minimum wage of $20 per hour beginning April 1, 2024. The state has also enacted legislation that expands the exemptions from the law effective ...

Compliance-Corner-, State-Compliance-Update, Florida

Update: On March 4, 2024, a three-judge panel of the U.S. Court of Appeals for the Eleventh Circuit affirmed the preliminary injunction discussed below. Therefore, the law continues to remain blocked. The state could appeal this decision. Impacted employers should continue to monitor ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

Pennsylvania has modified its tax code to treat Dependent Care Assistance Plan (DCAP) contribution amounts up to $5,000 as being excluded from Pennsylvania state income tax and Pennsylvania local Earned Income Taxes (EIT)

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 55), which restricts certain nondisclosure and non-disparagement clauses. House Bill 55 is effective immediately and retroactively applies to agreements that are entered into on or after Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, South-Carolina-

South Carolina has enacted legislation (House Bill 3726), which requires employers to respond to requests for unemployment benefits information beginning March 1, 2024, and to file quarterly wage reports by April 30, 2024.

Compliance-Corner-, State-Compliance-Update, Illinois-

Employers with 100 or more employees in Illinois must apply to obtain an Equal Pay Registration Certificate (EPRC) from the state by March 23, 2024.

Compliance-Corner-, State-Compliance-Update, West-Virginia

If you have employees in West Virginia, ADP TotalSource® files quarterly reports with West Virgina that contain your employee information in our aggregate filing with the agency. While ADP TotalSource completes the filing, we need your help with new filing requirements, beginning with first ...

Compliance-Corner-, State-Compliance-Update, South-Carolina-

If you have employees in South Carolina, we need your help with new filing requirements beginning with the first quarter 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City has enacted a law (Int. 0563-2022) that eases the process for an employee to file an Earned Safe and Sick Time Act lawsuit. Int. 0563-2022 takes effect on March 20, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

The Minnesota Department of Labor and Industry has updated answers to frequently asked questions about a paid sick leave requirement that went into effect January 1, 2024. All employees who work at least 80 hours in a year for an employer in Minnesota are covered by the paid sick leave law.

Compliance-Corner-, State-Compliance-Update, California

California’s Civil Rights Division (CRD) has released updated frequently asked questions, templates, and a user guide for the 2023 pay data reporting period for employers with 100 or more employees. Employers must use the CRD’s online pay data reporting portal to submit their annual ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

The City of Philadelphia has amended an ordinance to add provisions regarding convictions that result in exoneration. The amendment took effect on Jan. 19, 2024.

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

Pennsylvania has enacted legislation (House Bill 689) that clarifies employer background screening and hiring responsibilities. House Bill 689 takes effect on Feb. 12, 2024.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

The District of Columbia has enacted an ordinance that will require employers to disclose in job listings the projected minimum and maximum hourly rate or salary for the position. The ordinance takes effect June 30, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

The Colorado Department of Labor and Employment (CDLE) recently issued guidance on changes to the state’s pay transparency rules.

Compliance-Corner-, State-Compliance-Update, Nevada-

Nevada has enacted legislation (Assembly Bill 163) that expands domestic violence leave protections. Assembly Bill 163 took effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S5026: The Freelance Isn't Free Act, or "the Act"), requiring businesses in New York state to enter into written agreements with certain independent contractors. Senate Bill S5206 takes effect on May 20, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill A1029C: The Clean Slate Act), which will automatically seal certain criminal records and require employers to review hiring processes related to an applicant’s criminal history. The Clean Slate Act, or “the Act,” takes effect ...

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 3255), which increases the time to file a complaint of unlawful discrimination with the Division of Human Rights from one year to three years. Senate Bill 3255 takes effect on Feb. 15, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 4516) that further limits the terms employers may include in release agreements related to discrimination, harassment and retaliation. Senate Bill 4516 is effective immediately and applies to agreements entered into on or after Nov. 17, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Saint Paul, Minnesota has amended an ordinance that requires employers in the city to provide sick leave to employees. The changes take effect Jan. 1, 2024 and are meant to more closely align the ordinance with a new state paid sick leave law that takes effect on the same date.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Bloomington, Minnesota has amended an ordinance that requires employers in the city to provide sick leave to employees. The changes take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Illinois-

Chicago and Cook County in Illinois have each enacted ordinances that will amend requirements that employers provide paid leave to employees. The new Chicago ordinance requires both paid sick leave and paid leave that employees can use for any reason. The new Cook County ordinance requires ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that requires employers with 5 or more employees to provide time off to employees who experience a covered reproductive loss event. The requirement takes effect Jan. 1, 2024, and is separate and distinct from the state’s bereavement leave and ...

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has released an updated model wage theft notice to reflect changes that take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has updated guidance to address the expansion of the state’s paid sick leave law that takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that significantly expands a requirement for employers to notify employees about federal and state earned income tax credits (EITCs). The changes are effective with notices furnished on or after Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that amends the notice requirements under the state’s Wage Theft Prevention Act, beginning Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Illinois-

Chicago has enacted an ordinance that will require employers to provide both paid sick leave and paid leave that employees working in Chicago can use for any reason. The ordinance takes effect Dec. 31, 2023 and replaces an existing paid sick leave requirement in the city.

Compliance-Corner-, State-Compliance-Update, Colorado

The Boulder County, Colorado, Board of County Commissioners adopted Ordinance 2023-4 ,which establishes a new local minimum wage starting Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Please complete your HIRD form filing online via MassTaxConnect before December 15. Massachusetts law requires certain employers to file an annual Health Insurance Responsibility Disclosure (HIRD) form containing information about employer-sponsored health benefits offerings.

Compliance-Corner-, State-Compliance-Update, Washington-, Federal-Compliance-Update

The Washington Department of Labor & Industries (WDOL) has announced an increase to the state’s white collar overtime exemption salary threshold.

Compliance-Corner-, State-Compliance-Update, Ohio-

Voters in Ohio approved a ballot measure, An Act to Control and Regulate Adult Use of Cannabis (the Act), which legalizes recreational marijuana. The law takes effect on Dec. 7, 2023.

Compliance-Corner-, State-Compliance-Update, Montana-

Effective Jan. 1, 2024, tipped income will become taxable in the state of Montana.

Compliance-Corner-, State-Compliance-Update, Colorado

The Colorado Department of Revenue has released a model notice to satisfy the notice requirement. Colorado employers should review the model notice instructions carefully and distribute the notice to employees accordingly.

Compliance-Corner-, State-Compliance-Update, Alabama

As previously announced and as described in the ADP TotalSource's Insights and Solutions bulletin, in June 2023, Alabama enacted House Bill 217 (HB 217 or the Bill), which excludes from gross income for state income tax (SIT) purposes amounts received by a full-time hourly ...

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (Senate Bill 907), which further protects employees from hazardous work conditions. Senate Bill 907 takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Employees receiving Paid Family and Medical Leave (PFML) benefits in Massachusetts are entitled to supplement their PFML benefits with available accrued paid leave. The change is effective for PFML applications filed on or after Nov. 1, 2023. The state also announced that the contribution rate ...

Compliance-Corner-, State-Compliance-Update, Illinois-

The Illinois Department of Labor has published guidance on the Paid Leave for All Workers Act which requires employers to provide employees with up to 40 hours of paid leave that they may use for any reason. The law takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has announced an increase to the pay rates that computer software employees and physicians must receive in order to be exempt from overtime. Additionally, the minimum salary required for the administrative, professional, and executive overtime ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that expressly prohibits an employer from requesting information from an applicant relating to the applicant’s prior use of cannabis. The legislation (Senate Bill 700) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (House Bill 3028), which adds protections for an employee that is appointed to a board, commission, council, or committee. House Bill 3028 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that will create a paid family and medical leave program in the state. Contributions to the program will begin Jan. 1, 2025, and employees will be entitled to begin using the job-protected leave on May 1, 2026.

Compliance-Corner-, State-Compliance-Update, Delaware-

The Delaware Department of Labor has issued guidance and regulations to help implement the state’s Paid Leave (Family and Medical Leave Insurance Program). The program will be funded through payroll contributions paid by covered employers and employees.

Compliance-Corner-, State-Compliance-Update, California

California has enacted Assembly Bill 1228 (AB 1228), which increases the minimum wage of fast food restaurant workers working at a national fast food chain establishment.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that will expand the amount of paid sick leave to which employees are entitled, extends some protections to employees covered by a collective bargaining agreement and partially pre-empts local paid sick leave laws. The legislation (Senate Bill 616) takes ...

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Assembly Bill 4682), which creates various employment protections for service employees during changes of ownership. Assembly Bill 4682 takes effect on Oct.22, 2023.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that makes changes to the state’s paid sick leave law. The legislation (Senate Bill 2) took effect Oct. 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

The state of New York has enacted Senate Bill 5572/Assembly Bill 6796, which increases the earnings threshold for exemption from certain wage payment protections under the New York Labor Law.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S4878-A), which expands the circumstances under which an employer must provide notice to employees of their eligibility for unemployment benefits. Senate Bill S4878-A takes effect on Nov. 13, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

The State of New York has announced the 2024 contribution rates for the state’s Paid Family Leave program.

New-York-

New York has enacted legislation (Senate Bill 7382), which adds gender identity or expression as a protected class to the intern provision of the New York State Human Rights Law. Senate Bill 7382 is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S2518A), which prohibits employers from accessing certain electronic personal accounts. Senate Bill S2518A takes effect on March 12, 2024.

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (House Bill 358), which requires employers to provide unpaid time for employees to express milk. House Bill 358 takes effect on July 1, 2025.

Compliance-Corner-, State-Compliance-Update, Maine-

The Maine Department of Labor (DOL) has announced the state’s minimum salary threshold for exempting a worker from overtime pay for 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted Assembly Bill 1228 (AB 1228), which increases the minimum wage of fast food restaurant workers working at a national fast food chain establishment.

Compliance-Corner-, State-Compliance-Update, Ohio-

The City of Columbus, Ohio, has enacted an ordinance to prohibit certain employers from inquiring about an applicant’s pay history. The ordinance takes effect on March 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 2832-A), which amends the state’s criminal larceny law to include wage theft. This could subject employers who are found to have committed wage theft to increased penalties. Senate Bill 2832-A is effective immediately.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (House File 782), which creates a state-run retirement program that workers in the private sector can join and requires participation by employers if they have five or more employees and don’t offer a retirement plan. The law doesn’t set a timeline ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that clarifies a requirement for employers with 100 or more employees working in Illinois to obtain an Equal Pay Registration Certificate (EPRC). The legislation (House Bill 3733) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (House Bill 3307), which extends certain workplace protections to registered apprentices and those in private employer on-the-job training programs. House Bill 3307 takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 4982), which protects employees who refuse to attend employer-sponsored meetings on religious or political matters, and/or refuse to listen to or view employer communications on religion or political matters. Senate Bill 4982 is effective ...

Compliance-Corner-, State-Compliance-Update, Nevada-

Nevada has enacted legislation (Senate Bill 305), which will require covered employers to enroll eligible employees in a retirement program that may include the Nevada Employee Savings Trust (NEST). Employee contributions would begin by July 1, 2025.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that clarifies the anti-retaliation provision of a state law that generally prohibits employers from preventing employees from disclosing their own pay information. The changes took effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that amends the state’s rules for providing certain notices to remote workers and amends the requirements for providing access to employees’ personnel records. The changes made by the legislation (House Bill 3733) take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 915) that requires all employers to post a notice containing contact information on where to report workplace violence. House Bill 915 takes effect on Sept. 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

On July 21, 2023, the New Jersey legislature enacted AB 4694 (P.L.2023, c.125) (NJ AB 4694) to adopt a “convenience of the employer” sourcing rule for nonresident employee wages, but only for states that maintain the same “convenience of the employer” rule.

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 2313), which requires Transportation Network Company employers to provide training on human trafficking awareness and prevention. House Bill 2313 takes effect on Sept. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 0444A), which will make June nineteenth (Juneteenth) a state holiday. Senate Bill 0444A takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

All state salary transparency requirements and amendments are set to take effect on Sept. 17, 2023.

Compliance-Corner-, State-Compliance-Update, Montana-

Effective for tax years starting on or after Jan. 1, 2024, employers are not required to withhold Montana state income tax from nonresident employee wages earned for work within the state until an employee spends more than 30 days performing work for the employer in Montana.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored meeting that communicates the opinion of the employer about religious or political matters. The changes take effect Oct. 25, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation (House Bill 3129), which requires employers with 15 or more employees to include in job postings the pay scale and benefits for the position. House Bill 3129 takes effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that expands requirements for certain employers to provide bereavement leave to employees. The legislation (Senate Bill 2034) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 2459) to further protect certain employees from labor law violations. House Bill 2459 takes effect on Sept. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 0342aa), which prohibits employers from requiring that an employee enter into a nondisclosure or confidentiality agreement that requires alleged civil rights violations to remain confidential. Senate Bill 0342aa is effective immediately.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 1079a), which clarifies and increases certain penalties for employers that are found to have violated certain payment laws or misclassified independent contractors. Senate Bill 1079a takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (Senate Bill 269), which clarifies the circumstances in which an employer may administer a tip pool or tip-sharing agreement. Senate Bill 269 takes effect on Sept. 26, 2023.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that amends the state’s equal pay law to address race-based discrimination in pay. Previously, the state’s equal pay law addressed sex-based discrimination only. The changes take effect Oct. 25, 2023.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that will allow employees who don’t customarily and regularly receive tips to participate in tip pooling, provided the employer pays the full minimum wage and doesn’t use the tip credit. The change will take effect Oct. 25, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that will require employers with 51 or more employees to provide paid organ donation leave to employees. The law (House Bill 3516) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

The Edgewater, Colorado City Council has adopted Ordinance 2023-07, which establishes a local minimum wage. The new ordinance applies to employers with one or more "covered" employees, which are individuals performing, or expected to perform, four or more hours of work for an employer in any ...

Compliance-Corner-, State-Compliance-Update, Alaska

The Alaska Department of Labor and Workforce Development (LWD) has issued updated regulations detailing how employers may deduct the reasonable cost of board and lodging for employees from the state minimum wage. These regulations are effective July 28, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-172), which prohibits discrimination based on marital status, redefines harassment under state law, clarifies the protections for individuals with disabilities, and extends recordkeeping requirements. The changes take effect Aug. 7, 2023.

Compliance-Corner-, State-Compliance-Update, Georgia

Georgia has enacted legislation (Senate Bill 129) that amends the rules governing an employee’s entitlement to time off to vote in elections. The changes take effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Hawaii

Hawaii has enacted legislation (Senate Bill 1057), which requires employers with 50 or more employees to disclose in job listings the hourly rate or salary range for the position. Senate Bill 1057 also broadens the state’s equal pay law. The changes take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Louisiana-

Louisiana has enacted legislation (Senate Bill 200), which will require employers with 20 or more employees to provide leave to employees for genetic testing and cancer screening when medically necessary. The changes take effect Aug. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Michigan-

Michigan has enacted legislation (Senate Bill 147), which prohibits all employers from discriminating against applicants and employees based on the individual’s termination of a pregnancy. The law takes effect on the 91st day after adjournment of the state legislature. The legislature is ...

Compliance-Corner-, State-Compliance-Update, New-York-

It was previously reported that on June 12, 2023, the New York City Department of Consumer and Worker Protection (DCWP) released the final rule regarding the required minimum wage for app-based restaurant delivery workers. New York City has announced that the minimum ...

Compliance-Corner-, State-Compliance-Update, Oregon-

The state of Oregon has enacted legislation (Senate Bill 184) that extends new hire reporting requirements to independent contractors. Senate Bill 184 takes effect on Jan. 1, 2024, and is not retroactive.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (Senate Bill 999), which, for leave purposes, amends the definition of a one-year period, expands who qualifies as a family member, and adds employee reinstatement requirements under the Oregon Family Leave Act, among other things. Most of the changes take effect ...

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 2127), which preempts local jurisdictions from adopting and enforcing laws related to conduct that is governed by the state’s labor code, among other things. As such, the law blocks the Austin, Dallas and San Antonio paid sick leave ordinances. ...

Compliance-Corner-, State-Compliance-Update, Washington-

The state of Washington’s Department of Labor & Industries (DOLI) has adopted a Final Rule to permanently protect workers from outdoor heat exposure. The Final Rule takes effect on July 17, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (House File 2) that will create a paid family and medical leave program in the state. Contributions to the program and wage-replacement benefits will begin January 1, 2026. Employers can opt to have a private plan to meet the requirements, provided the plan ...

Compliance-Corner-, State-Compliance-Update, Alabama

Alabama has enacted House Bill 217 (HB 217), which excludes from gross income for state income tax purposes amounts received by a full-time hourly wage-paid employee as compensation for work performed in excess of 40 hours in a week. The exemption provided under HB 217 will be in ...

Compliance-Corner-, State-Compliance-Update, Arkansas

Arkansas has enacted legislation (House Bill 1576), which expressly prohibits employers with nine or more employees from discriminating against individuals based on a natural, protective or cultural hairstyle. The changes take effect July 31, 2023.

Compliance-Corner-, State-Compliance-Update, Arkansas

Arkansas has enacted legislation (House Bill 1410) that will remove a requirement for individuals under the age of 16 to obtain a work certificate from the state Department of Labor. House Bill 1410 takes effect July 30, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-105), which amends the state’s rules for pay and opportunity transparency in internal and external job postings. The law takes effect January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-017) that expands the reasons employees may use paid sick leave under state law. Senate Bill 23-017 takes effect August 7, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-058) that expressly prohibits employers from making age-related inquiries on an initial employment application. The law takes effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Kentucky-

Kentucky has enacted legislation (Senate Bill 47) that will allow adults to use medicinal cannabis for certain medical conditions beginning in 2025. The law also addresses employers’ rights regarding medicinal cannabis.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation (Senate Bill 828) that will delay implementation of a law that will provide job protection and wage-replacement benefits to employees who need time off from work for certain family and medical reasons.

Compliance-Corner-, State-Compliance-Update, Michigan-

Michigan has enacted legislation (Senate Bill 90), which expressly prohibits employers from discriminating against individuals based on traits historically associated with race, such as hair texture and protective hairstyles. The changes took effect immediately on June 15, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (Senate File 3035) that will expand requirements for employers to provide lactation breaks, reasonable accommodations for pregnancy, and pregnancy and parental leave. Senate File 3035 takes effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (Senate File 3035) that will require employers to provide paid sick leave to employees. The requirement takes effect January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (House File 100) that permits recreational cannabis use among adults age 21 and older beginning August 1, 2023. The law includes protections for off-duty cannabis use.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted several laws that impact unemployment processes by adding employer requirements and employee protections during labor disputes.

Compliance-Corner-, State-Compliance-Update, New-York-

On June 12, 2023, the New York City Department of Consumer and Worker Protection (DCWP) released the final rule regarding the required minimum wage for app-based restaurant delivery workers. The rule goes into effect with the first pay period on or after July 12, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City has enacted a law (Intro. 209-A) that prohibits employers from discriminating on the basis of an individual’s height or weight. Intro. 209-A takes effect on November 22, 2023.

Compliance-Corner-, State-Compliance-Update, North-Dakota

The North Dakota Human Rights Act prohibits employers of all sizes from failing or refusing to make reasonable accommodations for an otherwise qualified individual with a physical or mental disability because that individual is pregnant. North Dakota has enacted House Bill 1450, which ...

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 567), which expressly prohibits discrimination against individuals based on traits associated with race, such as hair texture and hairstyles like braids, locs, and twists. House Bill 567 takes effect September 1, 2023.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington has enacted legislation (Senate Bill 5123), which prohibits employers from making a hiring decision based on an individual’s off-duty use of cannabis or certain positive pre-employment drug test results. Senate Bill 5123 takes effect on January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington has enacted legislation (House Bill 1491), which prohibits an employer from searching an employee’s privately owned vehicle. House Bill 1491 takes effect on July 23, 2023.

Compliance-Corner-, State-Compliance-Update, Washington-

The State of Washington has released information to assist employers in meeting their requirements under the Washington Cares Act.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington Governor Jay Inslee has signed into law House Bill 1262 establishing a requirement for employers to report lump sum payments , such as a bonus, to the Division of Child Support (DCS) where the employer has received.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (Senate Bill 1086), which requires certain employers to provide unpaid leave to organ or bone marrow donors. Senate Bill 1086 takes effect on July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 1924), which will eliminate subminimum wage certificates for individuals with disabilities. House Bill 1924 takes effect on July 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

The Governor of New York has signed into law S4006 which is the Budget Bill implementing the state’s fiscal plan. Included in the bill is an increase to the state’s minimum wage.

Compliance-Corner-, State-Compliance-Update, Illinois-

The Illinois Department of Labor (IDOL) has published amended regulations implementing a law that requires employers to reimburse employees for certain business expenditures.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation, House Bill 1895, which prohibits employers from requiring an employee or prospective employee from executing or renewing a “nondisclosure or confidentiality agreement, including any provision relating to non-disparagement, that has the purpose or effect of ...

Compliance-Corner-, State-Compliance-Update, New-York-

New York has released an updated model policy and training materials that address sexual harassment and discrimination prevention.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S4844B), which expands protections under the Nursing Mothers in the Workplace Act. Senate Bill S4844B takes effect on June 7, 2023.

Compliance-Corner-, State-Compliance-Update, Indiana-

Indiana has enacted S419, which impacts tax withholding on non-residents and penalties in relation to deficient tax withholding by employers.

Compliance-Corner-, State-Compliance-Update, Idaho

Idaho recently enacted legislation (Senate Bill 1130) that, with limited exceptions, prohibits employers from requiring employees to obtain a coronavirus vaccination. Senate Bill 1130 became effective immediately on April 6, 2023.

Compliance-Corner-, State-Compliance-Update, Florida

Florida has enacted legislation (Senate Bill 1718) that requires certain employers to use E-Verify to confirm a new hire is eligible to work in the United States. The requirement takes effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

The Denver Auditor's Office has issued civil wage theft rules in response to recently passed Ordinance 22-1614. The Ordinance, among other things, increased the civil penalties for wage theft violations in the City.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (House Bill 23-1006) that requires employers to provide an annual notice to employees about certain tax credits that may be available to them.

Compliance-Corner-, State-Compliance-Update, Colorado

On March 31, 2023, Colorado House Bill 1006 was signed into law requiring that employers notify employees of the availability of the federal and state earned income and state child tax credits.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City (N.Y.C) has issued a Final Rule on Automated Employment Decision Tools (AEDTs). The date of enforcement is now July 5, 2023.

Compliance-Corner-, State-Compliance-Update, Washington-

The State of Washington has released information to assist employers in meeting their requirements under the Washington Cares Act.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted Senate Bill 1040 (SB 1040) which restricts the use of an employee’s social security number (SSN) on an identification card or access badge.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 131), which prohibits most private employers from discriminating on the basis of vaccination or immunity status in employment decisions. House Bill 131 takes effect on May 3, 2023.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 324), which provides an additional way for employers to help maintain a safe working environment. House Bill 324 takes effect on July 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Assembly Bill 1474), the "New Jersey Temp Worker Bill of Rights," (the “Bill”) which increases the rights of certain temporary workers. The law is set to take effect on August 5, 2023, with a few provisions that begin on May 7, 2023.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted Senate Bill 555/House Bill 549, which increases the minimum wage to $15.00 per hour effective January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut employers with five to 25 employees will now have until August 31, 2023 to register with the MyCTSavings program, if they don't offer a retirement plan. MyCTSavings is a state-run, payroll withholding savings program using Roth Individual Retirement Accounts (IRAs).

Compliance-Corner-, State-Compliance-Update, Colorado

The Family and Medical Leave Insurance Program (FAMLI) division of the Colorado Department of Labor and Employment has issued a reminder that missed FAMLI employee payroll deductions cannot be made retroactively.

Compliance-Corner-, State-Compliance-Update, California

The California Civil Rights Department (CRD) has announced that employers may request an extension to a new requirement to submit a separate pay data report on workers hired through labor contractors. The request must be submitted by May 10, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill 999) that amends employer salary transparency requirements. The originally enacted Sept. 17, 2023, effective date remains unchanged by the amendment.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill 6328) that prohibits employers from discriminating against employees based on citizenship or immigration status. Assembly Bill 6328 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Michigan-

Michigan has enacted legislation (Senate Bill 4) that will amend the Elliott-Larsen Civil Rights Act (ELCRA) to expressly prohibit discrimination in employment based on sexual orientation or gender identity or expression. Senate Bill 4 takes effect June 14, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation (Senate Bill 208) that will require employers to provide employees with up to 40 hours of paid leave that they may use for any reason. Senate Bill 208 takes effect Jan. 1, 2024.

State-Compliance-Update, California

The City of Los Angeles has enacted an ordinance that will require large employers in the retail sector to follow certain scheduling practices. The ordinance takes effect April 1, 2023.

State-Compliance-Update, California

Berkeley, CA has enacted an ordinance that will require employers in certain industries to follow specific scheduling practices beginning Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

The New York Department of Labor has enacted legislation (Senate Bill 1961B), which requires employers to display a poster on veterans' benefits and services. Senate Bill 1961B is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

Governor Kathy Hochul signed (Senate Bill S6085), which amends Section 201 of the New York Labor Law, adding new employer electronic posting requirements. Senate Bill S6085 is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

Governor Kathy Hochul has signed into law several bills to help prevent human trafficking in the hospitality and transportation industries.

Compliance-Corner-, State-Compliance-Update, New-Mexico-

New Mexico enacted legislation (House Bill 20), the Healthy Workplaces Act ("the Act"), which requires employers to provide paid sick and safe leave to employees effective July 1, 2022. The state has released guidance that clarifies the following under the Act:

Compliance-Corner-, State-Compliance-Update, Minnesota-

This notice is to inform you that St. Paul, Minnesota has amended an ordinance that requires employers to provide paid sick leave to employees. The changes will take effect Feb. 18, 2023.

Compliance-Corner-, State-Compliance-Update, California

We want to let you know that the California Division of Occupational Safety and Health (Cal/OSHA) has approved COVID-19 Prevention Non-Emergency Regulations (NER) to replace Emergency Temporary Standards (ETS). On Feb. 3, 2023, the Office of Administrative Law (OAL) approved the ...

Compliance-Corner-, State-Compliance-Update, New-York-

We want to inform you that as an employer in Albany County, New York, you are now required to disclose expected pay ranges in job postings under a new pay transparency law (Local Law “E” for 2022). The law will take effect on March 9, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that expressly prohibits discrimination against individuals based on traits associated with race, such as hair texture and hairstyles like braids, locs, and twists. The legislation (House File 37) takes effect August 1, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Bloomington, Minnesota has amended an ordinance that will require employers in the city to provide sick leave to employees. The ordinance will still take effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

We want to let you know about how San Francisco has enacted an ordinance that will require employers with 100 or more employees to provide supplemental pay for military leave.

Compliance-Corner-, State-Compliance-Update

The Puerto Rico Department of Treasury (Departmento de Hacienda) issued a circular letter (CC RI 23-01) with the applicable Pension Plan Contribution and Catch-up Limits beginning on or after Jan. 1, 2023 as shown below.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

Governor Phil Murphy has signed Assembly Bill 4768 into law, which significantly amends New Jersey’s WARN Act (NJ WARN). Assembly Bill 4768 is set to take effect on April 10, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

The Illinois Department of Labor (IDOL) has published final regulations to implement a requirement for Illinois employers with 100 or more employees to obtain an Equal Pay Registration Certificate (EPRC).

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s public health emergency leave (PHEL) requirement no longer applies to the flu, respiratory syncytial virus (RSV), and similar respiratory illnesses, according to guidance issued by the Colorado Department of Labor and Employment (CDLE). Beginning Jan. 8, 2023, the PHEL ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

The Pennsylvania Independent Regulatory Review Commission has approved amendments to the Pennsylvania Human Relations Act (PHRA), which provide new definitions of race, sex and religious creed, and effectively protect against hairstyle discrimination. The new rules are set to take effect within ...

Compliance-Corner-, State-Compliance-Update, Michigan-

A three-judge panel of the Michigan Court of Appeals has ruled that the legislature was within its authority when it adopted and then amended ballot initiatives to increase the minimum wage and require paid sick leave. If left standing, the ruling means the minimum wage will stay at $10.10 per ...

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s Department of Labor and Employment (CDLE) has issued updated rules on how employers must calculate the rate of pay when employees use paid sick leave and public health emergency leave under the Healthy Families and Workplaces Act (HFWA).

Compliance-Corner-, State-Compliance-Update, California

Mountain View, California has adopted a Wage Theft Ordinance.

Compliance-Corner-, State-Compliance-Update, Arizona

This past November, Arizona voters approved a ballot question (Proposition 209) which decreases the portion of a debtor’s disposable earnings that are subject to debt collection except for child support payments.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations (DIR) has updated its frequently asked questions (FAQs) to address expanded requirements for employers to disclose the pay scale for open positions.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon is implementing a Paid Family and Medical Leave Insurance program (Paid Leave Oregon) funded by a new payroll tax. As this new tax takes effect on Jan. 1, 2023, we wanted to provide more information about this change.

Compliance-Corner-, State-Compliance-Update, Indiana-

This notice is to inform you that the Indiana Department of Revenue (DOR) has issued a revised version of Departmental Notice #1, which includes a change to their state withholding calculation effective Oct. 1, 2022. To accommodate the change to the withholding calculation, the DOR has ...

Compliance-Corner-, State-Compliance-Update, Colorado

This notice is a reminder that all employers must begin collecting premiums for Colorado’s state-run paid Family and Medical Leave Insurance (FAMLI) program on Jan. 1, 2023. Details regarding recently released Private Plan Rules can also be found below.

Compliance-Corner-, State-Compliance-Update, California

Throughout 2022, California enacted several pieces of legislation and made other changes that will impact employers beginning Jan. 1, 2023. Here’s a recap of some of the changes.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Recent legislation has amended Mass. Gen. Laws Ch. 62 § 1(c) to conform to Internal Revenue Code (IRC) Section 132(f) for taxable years beginning on or after Jan. 1, 2022. Consequently, Massachusetts has adopted the federal monthly exclusion amounts for employer-provided parking, transit ...

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s public health emergency leave requirement applies to not just COVID-19, but also the flu, respiratory syncytial virus (RSV), and similar respiratory illnesses, according to guidance issued by the Colorado Department of Labor and Employment (CDLE). The change is a result of ...

Compliance-Corner-, Arizona

We want to let you know that Arizona Form A-4 has been modified because the previous Form A-4 is no longer representative of new lower income tax rates.

Compliance-Corner-, State-Compliance-Update, Washington-

On Nov. 8, 2022, Tukwila, Washington voters approved Measure No. 1, which establishes a minimum wage for the city for hospitality and transportation employees of a “covered employer.” “Covered employer” means an employer that either: (1) employs at least 15 employees ...

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation, which creates a voluntary Family and Medical Leave Insurance wage replacement program for employers. To participate in the Paid Family and Medical Leave (NH PFML) Insurance Plan, employers can contract with the state's selected provider (MetLife) or their ...

Compliance-Corner-, State-Compliance-Update, Nebraska-

On Nov. 7, 2022, Nebraska voters approved a ballot initiative to increase the state minimum wage. Initiative 433 was approved on a 58 percent to 42 percent vote.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s state-run retirement program, called Colorado SecureSavings, is set to launch in early 2023. Employers with five or more employees must either facilitate the program or offer a qualifying retirement plan to employees.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Senate Bill 523) that will prohibit employers with five or more employees from discriminating against applicants and employees because of their reproductive health decision making. This change takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

On Nov. 7, 2022, voters in Washington D.C. voted overwhelmingly to phase out by 2027 the tipped employee credit that employers are currently allowed to take when paying its tipped employees. Measure 82 was approved by over 71 percent of the voters.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has amended its mobile workforce taxation rules, which create a taxation exemption for certain employees who work a limited time in the state annually. The amendments also modify the employer’s withholding obligations and penalties associated with that obligation.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation that mandates a special enrollment into health care coverage based on pregnancy.

Compliance-Corner-, State-Compliance-Update, Nevada-

On Nov. 8, 2022, voters in Nevada voted to amend the State Constitution provisions regarding the minimum wage.

Compliance-Corner-, State-Compliance-Update, Massachusetts

This notice Is to remind you to please complete your Health Insurance Responsibility Disclosure (HIRD) form filing online via MassTaxConnect before Dec. 15, 2022. Massachusetts law requires certain employers to file an annual HIRD form, which contains information about employer-sponsored ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Senate Bill 1044) that will prohibit, with limited exceptions, an employer from taking adverse action against an employee for refusing to report to, or leaving, work during emergency conditions. Senate Bill 1044 takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

On Nov. 8, 2022, Inglewood, California voters approved a ballot measure that increases the minimum wage for healthcare workers.

Bulletin-News, Compliance-Corner-, State-Compliance-Update, California

California has enacted Senate Bill 1162, which amends the requirements for employers regarding pay transparency and pay data reporting. Senate Bill 1162 takes effect Jan. 1, 2023. ADP is in the process of reviewing our reporting capabilities to help support clients who need to retrieve ...

Compliance-Corner-, State-Compliance-Update, California

On Jan. 1, 2023, the California Privacy Rights Act of 2020 (CPRA) will take effect and impact how many businesses handle employment data – specifically for organizations handling the personal information of any California resident.

Compliance-Corner-, State-Compliance-Update, Massachusetts

It is almost time for the Massachusetts HIRD filing. Massachusetts law requires employers to file a HIRD form on an annual basis containing information about employer sponsored insurance.

Compliance-Corner-, State-Compliance-Update, Washington-

The Washington Department of Labor & Industries (WDOL) has announced an increase to the state’s minimum wage as well as revised overtime exemption salary thresholds.

Compliance-Corner-, State-Compliance-Update, Oklahoma

Oklahoma has enacted legislation (Senate Bill 1345), which provides wage payment options for employers. Senate Bill 1345 takes effect on Nov.1, 2022.

Compliance-Corner-, State-Compliance-Update, Massachusetts

The Massachusetts Department of Family and Medical Leave (DFML) has announced the 2023 contribution rates for the state’s Paid Family and Medical Leave program.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has issued final rules addressing employer participation requirements and benefits under the state’s paid family and medical leave insurance program. The final rules take effect on Oct. 15, 2022.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has announced an increase to the pay rates that computer software employees and physicians must receive in order to be exempt from overtime. Additionally, the minimum salary required for the administrative, professional, and executive overtime ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 1041), which will allow employees to use paid sick leave and California Family Rights Act (CFRA) leave to care for a “designated person.” Assembly Bill 1041 takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 2282), which clarifies the state’s hate crimes law as it pertains to the workplace, and increases the potential penalties. It takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

The expansion of the District of Columbia’s paid family leave benefits took effect Oct. 1, 2022. The changes could have taken effect as soon as July 1, 2022, but they were delayed until Oct. 1, 2022.

Compliance-Corner-, State-Compliance-Update, Oregon-