November 2024

News

IRS Releases 2025 HSA and HDHP Limits

The Internal Revenue Service (IRS) via Revenue Procedure 2024-25 has released the inflation-adjusted contribution limitations for calendar year 2025 in relation to health savings accounts (HSAs) and high-deductible health plans (HDHPs).

Pittsburgh Adds Medical Marijuana Patient Protections

The Pittsburgh City Council has passed Ordinance 2024-0705 (the Ordinance), which prohibits employers from discriminating against medical marijuana patients in the workplace and limits certain marijuana drug testing of these patients. The Ordinance is effective immediately.

Reminder: Maine Paid Family and Medical Leave Contributions and Reporting Start Soon

The Maine Department of Labor (MDOL) is reminding employers that contributions and quarterly reporting for the state’s paid family and medical leave program will begin Jan. 1, 2025. The MDOL has also issued a proposed rule to implement the program and updated guidance in the form of frequently asked questions.

Important Dates Approaching for Delaware’s Paid Leave Program

<span style="color: black; font-family: Arial; font-size: 13px;">The Delaware Department of Labor is reminding employers of important dates that are approaching for the state’s Paid Leave Program (Family and Medical Leave Insurance Program). The program will be funded through payroll contributions paid by covered employers and employees. </span>

Hawaii Bars Mandatory Meetings on Political Matters

Hawaii has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the employer’s opinion about political matters. The changes took effect immediately.

Connecticut to Expand Paid Sick Leave Law

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes.

Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only “service workers” are entitled to receive paid sick leave. The expansion will occur in phases, with the first phase effective Jan. 1, 2025.

Connecticut to Expand Paid Sick Leave Law

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes.

Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only “service workers” are entitled to receive paid sick leave. The expansion will occur in phases, with the first phase effective Jan. 1, 2025.

Connecticut to Expand Paid Sick Leave Law

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes.

Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only “service workers” are entitled to receive paid sick leave. The expansion will occur in phases, with the first phase effective Jan. 1, 2025.

California Health Care Worker Minimum Wage Takes Effect Oct. 16

The California Department of Industrial Relations has announced that the minimum wage for covered health care workers will go into effect Oct. 16, 2024. Originally, the minimum wage was supposed to take effect June 1, 2024, but it was delayed twice.

California Raises Minimum Pay for Overtime Exemptions for 2025

The California Department of Industrial Relations has announced an increase to the pay rates that computer software employees and physicians must receive to be exempt from overtime. Additionally, the minimum salary required for the administrative, professional, and executive overtime exemptions will also increase. These new rates take effect on Jan. 1, 2025.

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Regional Alerts

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

The Pittsburgh City Council has passed Ordinance 2024-0705 (the Ordinance), which prohibits employers from discriminating against medical marijuana patients in the workplace and limits certain marijuana drug testing of these patients. The Ordinance is effective immediately.

Compliance-Corner-, State-Compliance-Update, Maine-

The Maine Department of Labor (MDOL) is reminding employers that contributions and quarterly reporting for the state’s paid family and medical leave program will begin Jan. 1, 2025. The MDOL has also issued a proposed rule to implement the program and updated ...

Compliance-Corner-, State-Compliance-Update, Delaware-

<span style="color: black; font-family: Arial; font-size: 13px;">The Delaware Department of Labor is reminding employers of important dates that are approaching for the state’s Paid Leave Program (Family and Medical Leave Insurance Program). The program will be funded through ...

Compliance-Corner-, State-Compliance-Update, Hawaii

Hawaii has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the employer’s opinion about political matters. The changes took effect immediately.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes. Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only ...

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes. Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only ...

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that will expand the state’s paid sick leave law to eventually cover all employers and employees and make other changes. Currently, the state’s paid sick leave law applies to employers with 50 or more employees in the state, and only ...

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has announced that the minimum wage for covered health care workers will go into effect Oct. 16, 2024. Originally, the minimum wage was supposed to take effect June 1, 2024, but it was delayed twice.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the employer’s opinion about political or religious matters. The changes were made by enactment ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that prohibits employers from discriminating against employees because of their reproductive health decisions. The changes take effect on Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (House Bill 7058), which will require employers with more than 50 employees to post a veterans’ benefits and services poster. House Bill 7058 takes effect on Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill A8947C), which will require certain retail employers to take action to help prevent workplace violence and to install panic buttons. Assembly Bill A8947C's workplace prevention requirements take effect on March 4, 2025. The panic button ...

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Senate Bill 2869), which prohibits an employer from coercing workers based on immigration status to violate state employment or labor-related laws. Senate Bill 2869 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Action required for clients with no employees covered by the Minnesota Unemployment Insurance program or with some employees covered and some employees not covered by the program. Clients will need to create and file a wage detail report for employees not covered by the program. Review the Next ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that prohibits employers from discriminating against employees because of their family responsibilities. The changes take effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that sets new standards for working conditions for employees under 16 years of age, including limiting hours of work and updating the list of jobs minors are prohibited from holding. The changes were enacted via Senate Bill 3646 and take effect on Jan. 1, ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that expressly prohibits discrimination by employers that deploy Artificial Intelligence (AI) to help them make employment decisions. The law (House Bill 3773) also requires employers that use AI to provide a notice to applicants and employees. House Bill 3773 ...

Compliance-Corner-, State-Compliance-Update, Illinois-

With the enactment of SB 3208, Illinois has implemented new pay statement requirements for employers.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored mandatory meeting that communicates the opinion of the employer about religious or political matters. The changes take effect Jan. ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that amends and clarifies the state’s Personnel Record Review Act. The new law (House Bill 3763) takes effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that will prohibit employers from imposing work authorization or re-verification requirements that are greater than those required by federal law. The new law (Senate Bill 508) also requires employers who use E-Verify or another electronic employment verification ...

Compliance-Corner-, State-Compliance-Update, Colorado

The Colorado Supreme Court issued a decision, finding that the “regular rate of pay” under Colorado law includes holiday incentive pay for purposes of calculating overtime. The Court’s decision significantly impacts how Colorado employers calculate overtime rates for employees ...

Compliance-Corner-, State-Compliance-Update, Minnesota-

As we previously reported, Minnesota has enacted legislation that amended the state’s paid family and medical leave program beginning Jan. 1, 2026. The purpose of this communication is to focus on wage detail reporting requirements of the underlying law and the extent to which ADP can ...

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (House Bill 1169), which expressly prohibits employers from discriminating against individuals on the basis of traits associated with race, including hair texture and hairstyles. House Bill 1169 takes effect on Sept. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Michigan-

The Michigan Supreme Court has ruled that the state’s legislature exceeded its authority when it amended ballot initiatives to increase the minimum wage and require paid sick leave. If left standing, the ruling means the minimum wage will increase, the tip credit will be phased out, and ...

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation that modifies the required information that employers must provide on employee’s wage statements and creates a new hire notice mandate. The law is effective Oct; 1, 2024.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation that will delay implementation of a program that will provide job protection and wage-replacement benefits to employees who need time off from work for certain family and medical reasons.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Massachusetts has enacted legislation (House Bill 4890), which will require employers with 25 or more employees in the Commonwealth to disclose the pay range for a position in any job posting or advertisement. This change will take effect July 31, 2025. The legislation also requires that ...

Compliance-Corner-, State-Compliance-Update, Louisiana-

Louisiana has enacted legislation that will no longer require employers to provide meal periods to minors who are 16 or 17 years of age when they work for a five-hour work period. The law (House Bill 156) took effect Aug. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Alabama

Alabama has amended the provision which exempts overtime pay earned by employees from state taxation. The amended law is effective on Oct. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Indiana-

As a result of Indiana Senate Bill 148 employers will be required to file reports of newly hired and rehired employees electronically. Additionally, employers will be required to provide new data elements on all reports of newly hired or rehired employees.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that amends a law entitling employees to paid family and medical leave. The amendments take effect Oct. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 2299) that clarifies requirements and compliance for the whistleblower protections notice. The law takes effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, California

The California Division of Occupational Safety and Health (Cal/OSHA) has issued regulations that require employers to take certain steps to protect workers from heat illness if they have indoor workplaces where the temperature reaches 82° F. The regulations are effective immediately.

Compliance-Corner-, State-Compliance-Update, Federal-Compliance-Update

A Texas court has set aside the Federal Trade Commission’s (FTC’s) Final Rule banning almost all non-compete clauses days before it was set to take effect on Sept. 4. The court’s ruling bars the FTC from enforcing the Final Rule nationwide.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 2121A), which increases both the length of leave available to employees under the Temporary Caregiver Insurance (TCI) law and the minimum dependent allowance. The law is set to take effect in two parts: on Jan. 1, 2025, and ...

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (House Bill 182), which adds unpaid time off for firefighters and emergency medical technicians (EMTs) and prohibits employers from retaliating against them for responding to certain emergencies. House Bill 182 takes effect on Aug. 13, 2024.

Compliance-Corner-, State-Compliance-Update, Louisiana-

Louisiana has enacted legislation that addresses final pay rules when an employee’s compensation includes commission, incentive pay, or a bonus. The changes are a result of enactment of House Bill 352 and take effect Aug. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation that expressly prohibits employers from discriminating against individuals because of hair length commonly or historically associated with race. The law (House Bill 24-1451) became effective immediately on June 3, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation that prohibits employers from taking adverse action against an employee because they are a living organ donor. The law (House Bill 24-1132) became effective immediately on June 3, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that will expand rights under a state law entitling employees to access their own personnel records. The changes are a result of enactment of House File 5247 and take effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that amends the definitions of key terms in the state’s law that prohibits discrimination in employment. The changes are a result of enactment of House File 4109 and take effect Aug. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that amends state laws governing the misclassification of employees as independent contractors, including adopting further restrictions, larger penalties for misclassification, and a new test for the construction industry. The changes are a result of enactment ...

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that expands the protections for employees who are called for jury service. The changes are a result of enactment of House File 5216 and take effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The minimum wage for health care workers in California has been delayed from July 1, 2024 to at least October 15, 2024. Originally, the minimum wage was supposed to take effect June 1, 2024, but it has now been delayed twice.

Compliance-Corner-, State-Compliance-Update, Illinois-

The Chicago Department of Business Affairs and Consumer Protection has issued a final rule that defines and clarifies various aspects of a new ordinance requiring employers to allow employees to accrue up to 40 hours of paid sick leave per 12-month period and up to 40 hours of paid leave per ...

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 160), which will have the Department of Labor create a voluntary Veterans benefits and services poster. House Bill 160 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 18), which adds ethnic origin as a protected characteristic under the Virginia Human Rights Act (VHRA). House Bill 18 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Vermont-

Vermont has enacted legislation (House Bill 704), which requires employers to include salary ranges in job postings and advertisements. House Bill 704 takes effect on July 1, 2025.

Compliance-Corner-, State-Compliance-Update, Tennessee-

Tennessee has enacted legislation that extends the amount of time an employee can use for voting leave, effective on Nov. 6, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (House Bill 4156), which expands Oregon anti-stalking laws and adds covered reasons for employees to use safe leave. House Bill 4156 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted an omnibus bill SF 3852 that makes numerous changes to the states labor law.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that amends a law requiring employers to provide paid sick leave to employees. Certain provisions of the new law (House File 5247) took effect on May 25, 2024, whereas others take effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation that amends a law that requires employers to disclose wage-range information to applicants. The amended law takes effect Oct. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Division of Occupational Safety and Health (Cal/OSHA) has clarified that the State Public Health Officer Order dated January 9, 2024 remains in place and continues to impact Cal/OSHA’s COVID-19 Prevention Non-Emergency Standards in particular with respect to isolation ...

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation that establishes guardrails against discrimination for employers that deploy certain Artificial Intelligence (AI) systems. The law (Senate Bill 24-205) takes effect Feb. 1, 2026.

Compliance-Corner-, State-Compliance-Update, California

On May 31, 2024, the Governor of California signed into law (Senate Bill 828) which delays the implementation of California's health care worker minimum wage law by one month from June 1, 2024 to July 1, 2024. The original law required covered health care employees to be paid a minimum of ...

Compliance-Corner-, State-Compliance-Update, Vermont-

With the enactment of HB 217, Vermont created a new payroll tax to fund its Child Assistance Program, which subsidizes child care costs for certain families.

Compliance-Corner-, State-Compliance-Update, Vermont-

Vermont has enacted legislation (House Bill 363), which expressly prohibits employers from discriminating against individuals on the basis of traits associated with race, including hair texture and hairstyles. House Bill 363 takes effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 396), which expands employer religious accommodation requirements. House Bill 396 is effective immediately.

Compliance-Corner-, State-Compliance-Update, South-Carolina-

As recently shared, South Carolina has enacted legislation (House Bill 3726), which requires employers to respond to requests for unemployment benefits information beginning March 1, 2024, and to file quarterly wage reports by April 30, 2024. We are sharing additional information regarding how ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

Lehigh County, Pennsylvania, has enacted the Human Relations Ordinance (the Ordinance), which adds nondiscrimination, and salary and criminal history protections. The Ordinance takes effect on June 1, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (Senate Bill 1515), which helps align the Oregon Family Leave Act (OFLA) to Paid Leave Oregon (PLO). Many changes under Senate Bill 1515 take effect on July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Maryland-

Anne Arundel County, Maryland has enacted an ordinance that will expressly prohibit discrimination in employment. The ordinance takes effect June 8, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

The New York State Fiscal Year 2025 Budget will end the state’s paid COVID-19 quarantine and isolation leave requirement. The changes will take effect on July 31, 2025.

Compliance-Corner-, State-Compliance-Update, New-York-

A New York state budget amendment will require employers to provide pregnant employees with additional paid prenatal personal leave. The paid prenatal personal leave requirement takes effect on Jan.1, 2025.

Compliance-Corner-, State-Compliance-Update, New-York-

A New York budget amendment adds additional paid protections for employees that need to express milk for their nursing child. The protections take effect on June 19, 2024.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

The New Jersey Law Against Discrimination (NJLAD) prohibits New Jersey employers from discriminating against employees on the basis of certain protected characteristics (actual or perceived), such as age, race, color, religion, ancestry, national origin, sexual orientation, gender, gender ...

Compliance-Corner-, State-Compliance-Update, Florida

Florida has enacted legislation that will allow certain teenagers to work more hours under state law. The law (House Bill 49) takes effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

Many employers in California must implement an effective written plan and take certain other actions to prevent workplace violence by July 1, 2024. The requirements are a result of the enactment of Senate Bill 553.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington state has enacted legislation (Senate Bill 5793), which expands paid sick leave protections under state law. Senate Bill 5793 takes effect on Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington state has enacted legislation (Senate Bill 5778), which protects employees who refuse to attend employer meetings or listen to (or view) employer communications because the meetings or communications involve political or religious matters. Senate Bill 5778 takes effect on June 6, ...

Compliance-Corner-, State-Compliance-Update, Minnesota-

The city of Duluth, Minnesota has repealed its paid sick leave ordinance effective Jan. 17, 2024.

Compliance-Corner-, State-Compliance-Update, California

Los Angeles County, California has enacted an ordinance that will impose various obligations on covered employers regarding the criminal histories of applicants and employees. The ordinance applies to only the unincorporated areas of Los Angeles County and takes effect Sept. 3, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Division of Occupational Safety and Health (Cal/OSHA) has released a model workplace violence prevention plan and fact sheet to help general industry employers comply with a requirement that takes effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City has released a “Know Your Rights at Work” poster, which NYC employers must begin distributing to employees by July 1, 2024. The City has also published its “Workers’ Bill of Rights” website.

Compliance-Corner-, State-Compliance-Update, New-York-

Candidates living outside of New York State and City who are applying for jobs in New York State and City may be protected under the state's and city's Human Rights laws.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has created guidance to address frequently asked questions on the New Jersey Family Leave Act.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has released guidance on a new law that entitles certain fast food restaurant workers to a minimum wage of $20 per hour beginning April 1, 2024. The state has also enacted legislation that expands the exemptions from the law effective ...

Compliance-Corner-, State-Compliance-Update, Florida

Update: On March 4, 2024, a three-judge panel of the U.S. Court of Appeals for the Eleventh Circuit affirmed the preliminary injunction discussed below. Therefore, the law continues to remain blocked. The state could appeal this decision. Impacted employers should continue to monitor ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

Pennsylvania has modified its tax code to treat Dependent Care Assistance Plan (DCAP) contribution amounts up to $5,000 as being excluded from Pennsylvania state income tax and Pennsylvania local Earned Income Taxes (EIT)

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 55), which restricts certain nondisclosure and non-disparagement clauses. House Bill 55 is effective immediately and retroactively applies to agreements that are entered into on or after Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, South-Carolina-

South Carolina has enacted legislation (House Bill 3726), which requires employers to respond to requests for unemployment benefits information beginning March 1, 2024, and to file quarterly wage reports by April 30, 2024.

Compliance-Corner-, State-Compliance-Update, Illinois-

Employers with 100 or more employees in Illinois must apply to obtain an Equal Pay Registration Certificate (EPRC) from the state by March 23, 2024.

Compliance-Corner-, State-Compliance-Update, West-Virginia

If you have employees in West Virginia, ADP TotalSource® files quarterly reports with West Virgina that contain your employee information in our aggregate filing with the agency. While ADP TotalSource completes the filing, we need your help with new filing requirements, beginning with first ...

Compliance-Corner-, State-Compliance-Update, South-Carolina-

If you have employees in South Carolina, we need your help with new filing requirements beginning with the first quarter 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City has enacted a law (Int. 0563-2022) that eases the process for an employee to file an Earned Safe and Sick Time Act lawsuit. Int. 0563-2022 takes effect on March 20, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

The Minnesota Department of Labor and Industry has updated answers to frequently asked questions about a paid sick leave requirement that went into effect January 1, 2024. All employees who work at least 80 hours in a year for an employer in Minnesota are covered by the paid sick leave law.

Compliance-Corner-, State-Compliance-Update, California

California’s Civil Rights Division (CRD) has released updated frequently asked questions, templates, and a user guide for the 2023 pay data reporting period for employers with 100 or more employees. Employers must use the CRD’s online pay data reporting portal to submit their annual ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

The City of Philadelphia has amended an ordinance to add provisions regarding convictions that result in exoneration. The amendment took effect on Jan. 19, 2024.

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

Pennsylvania has enacted legislation (House Bill 689) that clarifies employer background screening and hiring responsibilities. House Bill 689 takes effect on Feb. 12, 2024.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

The District of Columbia has enacted an ordinance that will require employers to disclose in job listings the projected minimum and maximum hourly rate or salary for the position. The ordinance takes effect June 30, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

The Colorado Department of Labor and Employment (CDLE) recently issued guidance on changes to the state’s pay transparency rules.

Compliance-Corner-, State-Compliance-Update, Nevada-

Nevada has enacted legislation (Assembly Bill 163) that expands domestic violence leave protections. Assembly Bill 163 took effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S5026: The Freelance Isn't Free Act, or "the Act"), requiring businesses in New York state to enter into written agreements with certain independent contractors. Senate Bill S5206 takes effect on May 20, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill A1029C: The Clean Slate Act), which will automatically seal certain criminal records and require employers to review hiring processes related to an applicant’s criminal history. The Clean Slate Act, or “the Act,” takes effect ...

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 3255), which increases the time to file a complaint of unlawful discrimination with the Division of Human Rights from one year to three years. Senate Bill 3255 takes effect on Feb. 15, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 4516) that further limits the terms employers may include in release agreements related to discrimination, harassment and retaliation. Senate Bill 4516 is effective immediately and applies to agreements entered into on or after Nov. 17, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Saint Paul, Minnesota has amended an ordinance that requires employers in the city to provide sick leave to employees. The changes take effect Jan. 1, 2024 and are meant to more closely align the ordinance with a new state paid sick leave law that takes effect on the same date.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Bloomington, Minnesota has amended an ordinance that requires employers in the city to provide sick leave to employees. The changes take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Illinois-

Chicago and Cook County in Illinois have each enacted ordinances that will amend requirements that employers provide paid leave to employees. The new Chicago ordinance requires both paid sick leave and paid leave that employees can use for any reason. The new Cook County ordinance requires ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that requires employers with 5 or more employees to provide time off to employees who experience a covered reproductive loss event. The requirement takes effect Jan. 1, 2024, and is separate and distinct from the state’s bereavement leave and ...

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has released an updated model wage theft notice to reflect changes that take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has updated guidance to address the expansion of the state’s paid sick leave law that takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that significantly expands a requirement for employers to notify employees about federal and state earned income tax credits (EITCs). The changes are effective with notices furnished on or after Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that amends the notice requirements under the state’s Wage Theft Prevention Act, beginning Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Illinois-

Chicago has enacted an ordinance that will require employers to provide both paid sick leave and paid leave that employees working in Chicago can use for any reason. The ordinance takes effect Dec. 31, 2023 and replaces an existing paid sick leave requirement in the city.

Compliance-Corner-, State-Compliance-Update, Colorado

The Boulder County, Colorado, Board of County Commissioners adopted Ordinance 2023-4 ,which establishes a new local minimum wage starting Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Please complete your HIRD form filing online via MassTaxConnect before December 15. Massachusetts law requires certain employers to file an annual Health Insurance Responsibility Disclosure (HIRD) form containing information about employer-sponsored health benefits offerings.

Compliance-Corner-, State-Compliance-Update, Washington-, Federal-Compliance-Update

The Washington Department of Labor & Industries (WDOL) has announced an increase to the state’s white collar overtime exemption salary threshold.

Compliance-Corner-, State-Compliance-Update, Ohio-

Voters in Ohio approved a ballot measure, An Act to Control and Regulate Adult Use of Cannabis (the Act), which legalizes recreational marijuana. The law takes effect on Dec. 7, 2023.

Compliance-Corner-, State-Compliance-Update, Montana-

Effective Jan. 1, 2024, tipped income will become taxable in the state of Montana.

Compliance-Corner-, State-Compliance-Update, Colorado

The Colorado Department of Revenue has released a model notice to satisfy the notice requirement. Colorado employers should review the model notice instructions carefully and distribute the notice to employees accordingly.

Compliance-Corner-, State-Compliance-Update, Alabama

As previously announced and as described in the ADP TotalSource's Insights and Solutions bulletin, in June 2023, Alabama enacted House Bill 217 (HB 217 or the Bill), which excludes from gross income for state income tax (SIT) purposes amounts received by a full-time hourly ...

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (Senate Bill 907), which further protects employees from hazardous work conditions. Senate Bill 907 takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Employees receiving Paid Family and Medical Leave (PFML) benefits in Massachusetts are entitled to supplement their PFML benefits with available accrued paid leave. The change is effective for PFML applications filed on or after Nov. 1, 2023. The state also announced that the contribution rate ...

Compliance-Corner-, State-Compliance-Update, Illinois-

The Illinois Department of Labor has published guidance on the Paid Leave for All Workers Act which requires employers to provide employees with up to 40 hours of paid leave that they may use for any reason. The law takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has announced an increase to the pay rates that computer software employees and physicians must receive in order to be exempt from overtime. Additionally, the minimum salary required for the administrative, professional, and executive overtime ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that expressly prohibits an employer from requesting information from an applicant relating to the applicant’s prior use of cannabis. The legislation (Senate Bill 700) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (House Bill 3028), which adds protections for an employee that is appointed to a board, commission, council, or committee. House Bill 3028 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that will create a paid family and medical leave program in the state. Contributions to the program will begin Jan. 1, 2025, and employees will be entitled to begin using the job-protected leave on May 1, 2026.

Compliance-Corner-, State-Compliance-Update, Delaware-

The Delaware Department of Labor has issued guidance and regulations to help implement the state’s Paid Leave (Family and Medical Leave Insurance Program). The program will be funded through payroll contributions paid by covered employers and employees.

Compliance-Corner-, State-Compliance-Update, California

California has enacted Assembly Bill 1228 (AB 1228), which increases the minimum wage of fast food restaurant workers working at a national fast food chain establishment.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation that will expand the amount of paid sick leave to which employees are entitled, extends some protections to employees covered by a collective bargaining agreement and partially pre-empts local paid sick leave laws. The legislation (Senate Bill 616) takes ...

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Assembly Bill 4682), which creates various employment protections for service employees during changes of ownership. Assembly Bill 4682 takes effect on Oct.22, 2023.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation that makes changes to the state’s paid sick leave law. The legislation (Senate Bill 2) took effect Oct. 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

The state of New York has enacted Senate Bill 5572/Assembly Bill 6796, which increases the earnings threshold for exemption from certain wage payment protections under the New York Labor Law.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S4878-A), which expands the circumstances under which an employer must provide notice to employees of their eligibility for unemployment benefits. Senate Bill S4878-A takes effect on Nov. 13, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

The State of New York has announced the 2024 contribution rates for the state’s Paid Family Leave program.

New-York-

New York has enacted legislation (Senate Bill 7382), which adds gender identity or expression as a protected class to the intern provision of the New York State Human Rights Law. Senate Bill 7382 is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S2518A), which prohibits employers from accessing certain electronic personal accounts. Senate Bill S2518A takes effect on March 12, 2024.

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (House Bill 358), which requires employers to provide unpaid time for employees to express milk. House Bill 358 takes effect on July 1, 2025.

Compliance-Corner-, State-Compliance-Update, Maine-

The Maine Department of Labor (DOL) has announced the state’s minimum salary threshold for exempting a worker from overtime pay for 2024.

Compliance-Corner-, State-Compliance-Update, California

California has enacted Assembly Bill 1228 (AB 1228), which increases the minimum wage of fast food restaurant workers working at a national fast food chain establishment.

Compliance-Corner-, State-Compliance-Update, Ohio-

The City of Columbus, Ohio, has enacted an ordinance to prohibit certain employers from inquiring about an applicant’s pay history. The ordinance takes effect on March 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 2832-A), which amends the state’s criminal larceny law to include wage theft. This could subject employers who are found to have committed wage theft to increased penalties. Senate Bill 2832-A is effective immediately.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (House File 782), which creates a state-run retirement program that workers in the private sector can join and requires participation by employers if they have five or more employees and don’t offer a retirement plan. The law doesn’t set a timeline ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that clarifies a requirement for employers with 100 or more employees working in Illinois to obtain an Equal Pay Registration Certificate (EPRC). The legislation (House Bill 3733) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (House Bill 3307), which extends certain workplace protections to registered apprentices and those in private employer on-the-job training programs. House Bill 3307 takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 4982), which protects employees who refuse to attend employer-sponsored meetings on religious or political matters, and/or refuse to listen to or view employer communications on religion or political matters. Senate Bill 4982 is effective ...

Compliance-Corner-, State-Compliance-Update, Nevada-

Nevada has enacted legislation (Senate Bill 305), which will require covered employers to enroll eligible employees in a retirement program that may include the Nevada Employee Savings Trust (NEST). Employee contributions would begin by July 1, 2025.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that clarifies the anti-retaliation provision of a state law that generally prohibits employers from preventing employees from disclosing their own pay information. The changes took effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that amends the state’s rules for providing certain notices to remote workers and amends the requirements for providing access to employees’ personnel records. The changes made by the legislation (House Bill 3733) take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 915) that requires all employers to post a notice containing contact information on where to report workplace violence. House Bill 915 takes effect on Sept. 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

On July 21, 2023, the New Jersey legislature enacted AB 4694 (P.L.2023, c.125) (NJ AB 4694) to adopt a “convenience of the employer” sourcing rule for nonresident employee wages, but only for states that maintain the same “convenience of the employer” rule.

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 2313), which requires Transportation Network Company employers to provide training on human trafficking awareness and prevention. House Bill 2313 takes effect on Sept. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 0444A), which will make June nineteenth (Juneteenth) a state holiday. Senate Bill 0444A takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

All state salary transparency requirements and amendments are set to take effect on Sept. 17, 2023.

Compliance-Corner-, State-Compliance-Update, Montana-

Effective for tax years starting on or after Jan. 1, 2024, employers are not required to withhold Montana state income tax from nonresident employee wages earned for work within the state until an employee spends more than 30 days performing work for the employer in Montana.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that prohibits employers from taking adverse action against employees because they refuse to attend an employer-sponsored meeting that communicates the opinion of the employer about religious or political matters. The changes take effect Oct. 25, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation (House Bill 3129), which requires employers with 15 or more employees to include in job postings the pay scale and benefits for the position. House Bill 3129 takes effect Jan. 1, 2025.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that expands requirements for certain employers to provide bereavement leave to employees. The legislation (Senate Bill 2034) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 2459) to further protect certain employees from labor law violations. House Bill 2459 takes effect on Sept. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 0342aa), which prohibits employers from requiring that an employee enter into a nondisclosure or confidentiality agreement that requires alleged civil rights violations to remain confidential. Senate Bill 0342aa is effective immediately.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation (Senate Bill 1079a), which clarifies and increases certain penalties for employers that are found to have violated certain payment laws or misclassified independent contractors. Senate Bill 1079a takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation (Senate Bill 269), which clarifies the circumstances in which an employer may administer a tip pool or tip-sharing agreement. Senate Bill 269 takes effect on Sept. 26, 2023.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that amends the state’s equal pay law to address race-based discrimination in pay. Previously, the state’s equal pay law addressed sex-based discrimination only. The changes take effect Oct. 25, 2023.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation that will allow employees who don’t customarily and regularly receive tips to participate in tip pooling, provided the employer pays the full minimum wage and doesn’t use the tip credit. The change will take effect Oct. 25, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation that will require employers with 51 or more employees to provide paid organ donation leave to employees. The law (House Bill 3516) takes effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

The Edgewater, Colorado City Council has adopted Ordinance 2023-07, which establishes a local minimum wage. The new ordinance applies to employers with one or more "covered" employees, which are individuals performing, or expected to perform, four or more hours of work for an employer in any ...

Compliance-Corner-, State-Compliance-Update, Alaska

The Alaska Department of Labor and Workforce Development (LWD) has issued updated regulations detailing how employers may deduct the reasonable cost of board and lodging for employees from the state minimum wage. These regulations are effective July 28, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-172), which prohibits discrimination based on marital status, redefines harassment under state law, clarifies the protections for individuals with disabilities, and extends recordkeeping requirements. The changes take effect Aug. 7, 2023.

Compliance-Corner-, State-Compliance-Update, Georgia

Georgia has enacted legislation (Senate Bill 129) that amends the rules governing an employee’s entitlement to time off to vote in elections. The changes take effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Hawaii

Hawaii has enacted legislation (Senate Bill 1057), which requires employers with 50 or more employees to disclose in job listings the hourly rate or salary range for the position. Senate Bill 1057 also broadens the state’s equal pay law. The changes take effect Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Louisiana-

Louisiana has enacted legislation (Senate Bill 200), which will require employers with 20 or more employees to provide leave to employees for genetic testing and cancer screening when medically necessary. The changes take effect Aug. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Michigan-

Michigan has enacted legislation (Senate Bill 147), which prohibits all employers from discriminating against applicants and employees based on the individual’s termination of a pregnancy. The law takes effect on the 91st day after adjournment of the state legislature. The legislature is ...

Compliance-Corner-, State-Compliance-Update, New-York-

It was previously reported that on June 12, 2023, the New York City Department of Consumer and Worker Protection (DCWP) released the final rule regarding the required minimum wage for app-based restaurant delivery workers. New York City has announced that the minimum ...

Compliance-Corner-, State-Compliance-Update, Oregon-

The state of Oregon has enacted legislation (Senate Bill 184) that extends new hire reporting requirements to independent contractors. Senate Bill 184 takes effect on Jan. 1, 2024, and is not retroactive.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted legislation (Senate Bill 999), which, for leave purposes, amends the definition of a one-year period, expands who qualifies as a family member, and adds employee reinstatement requirements under the Oregon Family Leave Act, among other things. Most of the changes take effect ...

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 2127), which preempts local jurisdictions from adopting and enforcing laws related to conduct that is governed by the state’s labor code, among other things. As such, the law blocks the Austin, Dallas and San Antonio paid sick leave ordinances. ...

Compliance-Corner-, State-Compliance-Update, Washington-

The state of Washington’s Department of Labor & Industries (DOLI) has adopted a Final Rule to permanently protect workers from outdoor heat exposure. The Final Rule takes effect on July 17, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (House File 2) that will create a paid family and medical leave program in the state. Contributions to the program and wage-replacement benefits will begin January 1, 2026. Employers can opt to have a private plan to meet the requirements, provided the plan ...

Compliance-Corner-, State-Compliance-Update, Alabama

Alabama has enacted House Bill 217 (HB 217), which excludes from gross income for state income tax purposes amounts received by a full-time hourly wage-paid employee as compensation for work performed in excess of 40 hours in a week. The exemption provided under HB 217 will be in ...

Compliance-Corner-, State-Compliance-Update, Arkansas

Arkansas has enacted legislation (House Bill 1576), which expressly prohibits employers with nine or more employees from discriminating against individuals based on a natural, protective or cultural hairstyle. The changes take effect July 31, 2023.

Compliance-Corner-, State-Compliance-Update, Arkansas

Arkansas has enacted legislation (House Bill 1410) that will remove a requirement for individuals under the age of 16 to obtain a work certificate from the state Department of Labor. House Bill 1410 takes effect July 30, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-105), which amends the state’s rules for pay and opportunity transparency in internal and external job postings. The law takes effect January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-017) that expands the reasons employees may use paid sick leave under state law. Senate Bill 23-017 takes effect August 7, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 23-058) that expressly prohibits employers from making age-related inquiries on an initial employment application. The law takes effect July 1, 2024.

Compliance-Corner-, State-Compliance-Update, Kentucky-

Kentucky has enacted legislation (Senate Bill 47) that will allow adults to use medicinal cannabis for certain medical conditions beginning in 2025. The law also addresses employers’ rights regarding medicinal cannabis.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted legislation (Senate Bill 828) that will delay implementation of a law that will provide job protection and wage-replacement benefits to employees who need time off from work for certain family and medical reasons.

Compliance-Corner-, State-Compliance-Update, Michigan-

Michigan has enacted legislation (Senate Bill 90), which expressly prohibits employers from discriminating against individuals based on traits historically associated with race, such as hair texture and protective hairstyles. The changes took effect immediately on June 15, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (Senate File 3035) that will expand requirements for employers to provide lactation breaks, reasonable accommodations for pregnancy, and pregnancy and parental leave. Senate File 3035 takes effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (Senate File 3035) that will require employers to provide paid sick leave to employees. The requirement takes effect January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation (House File 100) that permits recreational cannabis use among adults age 21 and older beginning August 1, 2023. The law includes protections for off-duty cannabis use.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted several laws that impact unemployment processes by adding employer requirements and employee protections during labor disputes.

Compliance-Corner-, State-Compliance-Update, New-York-

On June 12, 2023, the New York City Department of Consumer and Worker Protection (DCWP) released the final rule regarding the required minimum wage for app-based restaurant delivery workers. The rule goes into effect with the first pay period on or after July 12, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City has enacted a law (Intro. 209-A) that prohibits employers from discriminating on the basis of an individual’s height or weight. Intro. 209-A takes effect on November 22, 2023.

Compliance-Corner-, State-Compliance-Update, North-Dakota

The North Dakota Human Rights Act prohibits employers of all sizes from failing or refusing to make reasonable accommodations for an otherwise qualified individual with a physical or mental disability because that individual is pregnant. North Dakota has enacted House Bill 1450, which ...

Compliance-Corner-, State-Compliance-Update, Texas-

Texas has enacted legislation (House Bill 567), which expressly prohibits discrimination against individuals based on traits associated with race, such as hair texture and hairstyles like braids, locs, and twists. House Bill 567 takes effect September 1, 2023.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington has enacted legislation (Senate Bill 5123), which prohibits employers from making a hiring decision based on an individual’s off-duty use of cannabis or certain positive pre-employment drug test results. Senate Bill 5123 takes effect on January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington has enacted legislation (House Bill 1491), which prohibits an employer from searching an employee’s privately owned vehicle. House Bill 1491 takes effect on July 23, 2023.

Compliance-Corner-, State-Compliance-Update, Washington-

The State of Washington has released information to assist employers in meeting their requirements under the Washington Cares Act.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington Governor Jay Inslee has signed into law House Bill 1262 establishing a requirement for employers to report lump sum payments , such as a bonus, to the Division of Child Support (DCS) where the employer has received.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (Senate Bill 1086), which requires certain employers to provide unpaid leave to organ or bone marrow donors. Senate Bill 1086 takes effect on July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 1924), which will eliminate subminimum wage certificates for individuals with disabilities. House Bill 1924 takes effect on July 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

The Governor of New York has signed into law S4006 which is the Budget Bill implementing the state’s fiscal plan. Included in the bill is an increase to the state’s minimum wage.

Compliance-Corner-, State-Compliance-Update, Illinois-

The Illinois Department of Labor (IDOL) has published amended regulations implementing a law that requires employers to reimburse employees for certain business expenditures.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation, House Bill 1895, which prohibits employers from requiring an employee or prospective employee from executing or renewing a “nondisclosure or confidentiality agreement, including any provision relating to non-disparagement, that has the purpose or effect of ...

Compliance-Corner-, State-Compliance-Update, New-York-

New York has released an updated model policy and training materials that address sexual harassment and discrimination prevention.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill S4844B), which expands protections under the Nursing Mothers in the Workplace Act. Senate Bill S4844B takes effect on June 7, 2023.

Compliance-Corner-, State-Compliance-Update, Indiana-

Indiana has enacted S419, which impacts tax withholding on non-residents and penalties in relation to deficient tax withholding by employers.

Compliance-Corner-, State-Compliance-Update, Idaho

Idaho recently enacted legislation (Senate Bill 1130) that, with limited exceptions, prohibits employers from requiring employees to obtain a coronavirus vaccination. Senate Bill 1130 became effective immediately on April 6, 2023.

Compliance-Corner-, State-Compliance-Update, Florida

Florida has enacted legislation (Senate Bill 1718) that requires certain employers to use E-Verify to confirm a new hire is eligible to work in the United States. The requirement takes effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, Colorado

The Denver Auditor's Office has issued civil wage theft rules in response to recently passed Ordinance 22-1614. The Ordinance, among other things, increased the civil penalties for wage theft violations in the City.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (House Bill 23-1006) that requires employers to provide an annual notice to employees about certain tax credits that may be available to them.

Compliance-Corner-, State-Compliance-Update, Colorado

On March 31, 2023, Colorado House Bill 1006 was signed into law requiring that employers notify employees of the availability of the federal and state earned income and state child tax credits.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City (N.Y.C) has issued a Final Rule on Automated Employment Decision Tools (AEDTs). The date of enforcement is now July 5, 2023.

Compliance-Corner-, State-Compliance-Update, Washington-

The State of Washington has released information to assist employers in meeting their requirements under the Washington Cares Act.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted Senate Bill 1040 (SB 1040) which restricts the use of an employee’s social security number (SSN) on an identification card or access badge.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 131), which prohibits most private employers from discriminating on the basis of vaccination or immunity status in employment decisions. House Bill 131 takes effect on May 3, 2023.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (House Bill 324), which provides an additional way for employers to help maintain a safe working environment. House Bill 324 takes effect on July 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Assembly Bill 1474), the "New Jersey Temp Worker Bill of Rights," (the “Bill”) which increases the rights of certain temporary workers. The law is set to take effect on August 5, 2023, with a few provisions that begin on May 7, 2023.

Compliance-Corner-, State-Compliance-Update, Maryland-

Maryland has enacted Senate Bill 555/House Bill 549, which increases the minimum wage to $15.00 per hour effective January 1, 2024.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut employers with five to 25 employees will now have until August 31, 2023 to register with the MyCTSavings program, if they don't offer a retirement plan. MyCTSavings is a state-run, payroll withholding savings program using Roth Individual Retirement Accounts (IRAs).

Compliance-Corner-, State-Compliance-Update, Colorado

The Family and Medical Leave Insurance Program (FAMLI) division of the Colorado Department of Labor and Employment has issued a reminder that missed FAMLI employee payroll deductions cannot be made retroactively.

Compliance-Corner-, State-Compliance-Update, California

The California Civil Rights Department (CRD) has announced that employers may request an extension to a new requirement to submit a separate pay data report on workers hired through labor contractors. The request must be submitted by May 10, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill 999) that amends employer salary transparency requirements. The originally enacted Sept. 17, 2023, effective date remains unchanged by the amendment.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill 6328) that prohibits employers from discriminating against employees based on citizenship or immigration status. Assembly Bill 6328 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Michigan-

Michigan has enacted legislation (Senate Bill 4) that will amend the Elliott-Larsen Civil Rights Act (ELCRA) to expressly prohibit discrimination in employment based on sexual orientation or gender identity or expression. Senate Bill 4 takes effect June 14, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation (Senate Bill 208) that will require employers to provide employees with up to 40 hours of paid leave that they may use for any reason. Senate Bill 208 takes effect Jan. 1, 2024.

State-Compliance-Update, California

The City of Los Angeles has enacted an ordinance that will require large employers in the retail sector to follow certain scheduling practices. The ordinance takes effect April 1, 2023.

State-Compliance-Update, California

Berkeley, CA has enacted an ordinance that will require employers in certain industries to follow specific scheduling practices beginning Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, New-York-

The New York Department of Labor has enacted legislation (Senate Bill 1961B), which requires employers to display a poster on veterans' benefits and services. Senate Bill 1961B is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

Governor Kathy Hochul signed (Senate Bill S6085), which amends Section 201 of the New York Labor Law, adding new employer electronic posting requirements. Senate Bill S6085 is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

Governor Kathy Hochul has signed into law several bills to help prevent human trafficking in the hospitality and transportation industries.

Compliance-Corner-, State-Compliance-Update, New-Mexico-

New Mexico enacted legislation (House Bill 20), the Healthy Workplaces Act ("the Act"), which requires employers to provide paid sick and safe leave to employees effective July 1, 2022. The state has released guidance that clarifies the following under the Act:

Compliance-Corner-, State-Compliance-Update, Minnesota-

This notice is to inform you that St. Paul, Minnesota has amended an ordinance that requires employers to provide paid sick leave to employees. The changes will take effect Feb. 18, 2023.

Compliance-Corner-, State-Compliance-Update, California

We want to let you know that the California Division of Occupational Safety and Health (Cal/OSHA) has approved COVID-19 Prevention Non-Emergency Regulations (NER) to replace Emergency Temporary Standards (ETS). On Feb. 3, 2023, the Office of Administrative Law (OAL) approved the ...

Compliance-Corner-, State-Compliance-Update, New-York-

We want to inform you that as an employer in Albany County, New York, you are now required to disclose expected pay ranges in job postings under a new pay transparency law (Local Law “E” for 2022). The law will take effect on March 9, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minnesota has enacted legislation that expressly prohibits discrimination against individuals based on traits associated with race, such as hair texture and hairstyles like braids, locs, and twists. The legislation (House File 37) takes effect August 1, 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Bloomington, Minnesota has amended an ordinance that will require employers in the city to provide sick leave to employees. The ordinance will still take effect July 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

We want to let you know about how San Francisco has enacted an ordinance that will require employers with 100 or more employees to provide supplemental pay for military leave.

Compliance-Corner-, State-Compliance-Update

The Puerto Rico Department of Treasury (Departmento de Hacienda) issued a circular letter (CC RI 23-01) with the applicable Pension Plan Contribution and Catch-up Limits beginning on or after Jan. 1, 2023 as shown below.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

Governor Phil Murphy has signed Assembly Bill 4768 into law, which significantly amends New Jersey’s WARN Act (NJ WARN). Assembly Bill 4768 is set to take effect on April 10, 2023.

Compliance-Corner-, State-Compliance-Update, Illinois-

The Illinois Department of Labor (IDOL) has published final regulations to implement a requirement for Illinois employers with 100 or more employees to obtain an Equal Pay Registration Certificate (EPRC).

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s public health emergency leave (PHEL) requirement no longer applies to the flu, respiratory syncytial virus (RSV), and similar respiratory illnesses, according to guidance issued by the Colorado Department of Labor and Employment (CDLE). Beginning Jan. 8, 2023, the PHEL ...

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

The Pennsylvania Independent Regulatory Review Commission has approved amendments to the Pennsylvania Human Relations Act (PHRA), which provide new definitions of race, sex and religious creed, and effectively protect against hairstyle discrimination. The new rules are set to take effect within ...

Compliance-Corner-, State-Compliance-Update, Michigan-

A three-judge panel of the Michigan Court of Appeals has ruled that the legislature was within its authority when it adopted and then amended ballot initiatives to increase the minimum wage and require paid sick leave. If left standing, the ruling means the minimum wage will stay at $10.10 per ...

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s Department of Labor and Employment (CDLE) has issued updated rules on how employers must calculate the rate of pay when employees use paid sick leave and public health emergency leave under the Healthy Families and Workplaces Act (HFWA).

Compliance-Corner-, State-Compliance-Update, California

Mountain View, California has adopted a Wage Theft Ordinance.

Compliance-Corner-, State-Compliance-Update, Arizona

This past November, Arizona voters approved a ballot question (Proposition 209) which decreases the portion of a debtor’s disposable earnings that are subject to debt collection except for child support payments.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations (DIR) has updated its frequently asked questions (FAQs) to address expanded requirements for employers to disclose the pay scale for open positions.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon is implementing a Paid Family and Medical Leave Insurance program (Paid Leave Oregon) funded by a new payroll tax. As this new tax takes effect on Jan. 1, 2023, we wanted to provide more information about this change.

Compliance-Corner-, State-Compliance-Update, Indiana-

This notice is to inform you that the Indiana Department of Revenue (DOR) has issued a revised version of Departmental Notice #1, which includes a change to their state withholding calculation effective Oct. 1, 2022. To accommodate the change to the withholding calculation, the DOR has ...

Compliance-Corner-, State-Compliance-Update, Colorado

This notice is a reminder that all employers must begin collecting premiums for Colorado’s state-run paid Family and Medical Leave Insurance (FAMLI) program on Jan. 1, 2023. Details regarding recently released Private Plan Rules can also be found below.

Compliance-Corner-, State-Compliance-Update, California

Throughout 2022, California enacted several pieces of legislation and made other changes that will impact employers beginning Jan. 1, 2023. Here’s a recap of some of the changes.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Recent legislation has amended Mass. Gen. Laws Ch. 62 § 1(c) to conform to Internal Revenue Code (IRC) Section 132(f) for taxable years beginning on or after Jan. 1, 2022. Consequently, Massachusetts has adopted the federal monthly exclusion amounts for employer-provided parking, transit ...

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s public health emergency leave requirement applies to not just COVID-19, but also the flu, respiratory syncytial virus (RSV), and similar respiratory illnesses, according to guidance issued by the Colorado Department of Labor and Employment (CDLE). The change is a result of ...

Compliance-Corner-, Arizona

We want to let you know that Arizona Form A-4 has been modified because the previous Form A-4 is no longer representative of new lower income tax rates.

Compliance-Corner-, State-Compliance-Update, Washington-

On Nov. 8, 2022, Tukwila, Washington voters approved Measure No. 1, which establishes a minimum wage for the city for hospitality and transportation employees of a “covered employer.” “Covered employer” means an employer that either: (1) employs at least 15 employees ...

Compliance-Corner-, State-Compliance-Update, New-Hampshire

New Hampshire has enacted legislation, which creates a voluntary Family and Medical Leave Insurance wage replacement program for employers. To participate in the Paid Family and Medical Leave (NH PFML) Insurance Plan, employers can contract with the state's selected provider (MetLife) or their ...

Compliance-Corner-, State-Compliance-Update, Nebraska-

On Nov. 7, 2022, Nebraska voters approved a ballot initiative to increase the state minimum wage. Initiative 433 was approved on a 58 percent to 42 percent vote.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado’s state-run retirement program, called Colorado SecureSavings, is set to launch in early 2023. Employers with five or more employees must either facilitate the program or offer a qualifying retirement plan to employees.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Senate Bill 523) that will prohibit employers with five or more employees from discriminating against applicants and employees because of their reproductive health decision making. This change takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

On Nov. 7, 2022, voters in Washington D.C. voted overwhelmingly to phase out by 2027 the tipped employee credit that employers are currently allowed to take when paying its tipped employees. Measure 82 was approved by over 71 percent of the voters.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has amended its mobile workforce taxation rules, which create a taxation exemption for certain employees who work a limited time in the state annually. The amendments also modify the employer’s withholding obligations and penalties associated with that obligation.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted legislation that mandates a special enrollment into health care coverage based on pregnancy.

Compliance-Corner-, State-Compliance-Update, Nevada-

On Nov. 8, 2022, voters in Nevada voted to amend the State Constitution provisions regarding the minimum wage.

Compliance-Corner-, State-Compliance-Update, Massachusetts

This notice Is to remind you to please complete your Health Insurance Responsibility Disclosure (HIRD) form filing online via MassTaxConnect before Dec. 15, 2022. Massachusetts law requires certain employers to file an annual HIRD form, which contains information about employer-sponsored ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Senate Bill 1044) that will prohibit, with limited exceptions, an employer from taking adverse action against an employee for refusing to report to, or leaving, work during emergency conditions. Senate Bill 1044 takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

On Nov. 8, 2022, Inglewood, California voters approved a ballot measure that increases the minimum wage for healthcare workers.

Bulletin-News, Compliance-Corner-, State-Compliance-Update, California

California has enacted Senate Bill 1162, which amends the requirements for employers regarding pay transparency and pay data reporting. Senate Bill 1162 takes effect Jan. 1, 2023. ADP is in the process of reviewing our reporting capabilities to help support clients who need to retrieve ...

Compliance-Corner-, State-Compliance-Update, California

On Jan. 1, 2023, the California Privacy Rights Act of 2020 (CPRA) will take effect and impact how many businesses handle employment data – specifically for organizations handling the personal information of any California resident.

Compliance-Corner-, State-Compliance-Update, Massachusetts

It is almost time for the Massachusetts HIRD filing. Massachusetts law requires employers to file a HIRD form on an annual basis containing information about employer sponsored insurance.

Compliance-Corner-, State-Compliance-Update, Washington-

The Washington Department of Labor & Industries (WDOL) has announced an increase to the state’s minimum wage as well as revised overtime exemption salary thresholds.

Compliance-Corner-, State-Compliance-Update, Oklahoma

Oklahoma has enacted legislation (Senate Bill 1345), which provides wage payment options for employers. Senate Bill 1345 takes effect on Nov.1, 2022.

Compliance-Corner-, State-Compliance-Update, Massachusetts

The Massachusetts Department of Family and Medical Leave (DFML) has announced the 2023 contribution rates for the state’s Paid Family and Medical Leave program.

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has issued final rules addressing employer participation requirements and benefits under the state’s paid family and medical leave insurance program. The final rules take effect on Oct. 15, 2022.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Industrial Relations has announced an increase to the pay rates that computer software employees and physicians must receive in order to be exempt from overtime. Additionally, the minimum salary required for the administrative, professional, and executive overtime ...

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 1041), which will allow employees to use paid sick leave and California Family Rights Act (CFRA) leave to care for a “designated person.” Assembly Bill 1041 takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 2282), which clarifies the state’s hate crimes law as it pertains to the workplace, and increases the potential penalties. It takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

The expansion of the District of Columbia’s paid family leave benefits took effect Oct. 1, 2022. The changes could have taken effect as soon as July 1, 2022, but they were delayed until Oct. 1, 2022.

Compliance-Corner-, State-Compliance-Update, Oregon-

The Oregon Employment Department (OED) has added more rules to the Oregon Paid Family and Medical Leave Insurance (PFMLI) program, providing clarification for employers.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

The New Jersey Cannabis Regulatory Commission (NJCRC) has released guidance and provided a sample form to help employers address workplace impairment due to employee cannabis use.

Compliance-Corner-, State-Compliance-Update, Florida

Florida has now released the poster required to be posted in the workplace regarding the minimum wage increase in the state.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 1949) that will require employers with five or more employees to offer bereavement leave. Assembly Bill 1949 takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

California has enacted Senate Bill 1477 which modifies the maximum amount of an individual’s disposable earnings subject to levy when required to enforce a money judgment.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Senate Bill 1126) that requires employers with four or fewer employees to either register with CalSavers or offer a qualifying employer-sponsored retirement plan by December 31, 2025. Larger employers are already subject to the requirement.

Compliance-Corner-, State-Compliance-Update, California

California has enacted legislation (Assembly Bill 2188) that prohibits employers from discriminating against individuals because of their use of cannabis while off duty. Assembly Bill 2188 takes effect on Jan. 1, 2024.

Compliance-Corner-, State-Compliance-Update, Delaware-

Delaware has enacted legislation (Senate Bill 211) that expressly prohibits employers from asking applicants age-related questions on an initial application. Senate Bill 211 is effective immediately.

Compliance-Corner-, State-Compliance-Update, California

California’s Governor has signed AB 152 which extends COVID-19 Supplemental Paid Sick Leave (SPSL) through December 31, 2022 for employers with 26 or more employees. AB 152 amends the existing SPSL law and provides for state grants to certain employers that provide ...

Compliance-Corner-, State-Compliance-Update, New-York-

On Sept. 2, 2022, New York announced the 2023 contribution rates for the state’s Paid Family Leave program.

Compliance-Corner-, State-Compliance-Update, Minnesota-

St. Paul, Minnesota has announced that its minimum wage will increase. The city’s minimum wage ordinance applies to employees performing work within the geographical boundaries of St. Paul.

Compliance-Corner-, State-Compliance-Update, Minnesota-

The Minnesota Department of Labor and Industry announced that the state minimum wage would increase effective Jan. 1, 2023, as outlined below.

Compliance-Corner-, State-Compliance-Update, California

Colorado has announced that the state’s minimum wage will increase.

Compliance-Corner-, State-Compliance-Update, California

The City of Sonoma, California has announced that the city minimum wage will increase Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

San Diego, California has announced that the city minimum wage will increase on Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

Petaluma, California has announced that the city minimum wage will increase on Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

On Aug. 10, 2022, a petition was filed with the City of Los Angeles seeking to stop the Healthcare Workers Minimum Wage Ordinance from taking effect on Aug. 13^,2022.

Compliance-Corner-, State-Compliance-Update, California

Burlingame, California has announced that the city minimum wage will increase on Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Arizona

Flagstaff, Arizona has announced that its minimum wage will increase. Workers who work or are expected to work 25 hours or more in any given calendar year within the city limits are subject to the minimum wage ordinance.

Compliance-Corner-, State-Compliance-Update, Washington,-D.C.

The District of Columbia has enacted legislation (B24-109) prohibiting employers from taking adverse action against an applicant or employee for the off-duty, lawful use of cannabis. The law also includes additional protections for medical cannabis users and a new notice requirement for ...

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has announced the state’s minimum wage increases for 2023.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Minneapolis, Minnesota has announced that its minimum wage will increase.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation (Senate Bill 5), which expands the state’s nondiscrimination law to cover all employers and extends additional protections to victims of domestic violence. The changes are effective Oct. 1, 2022.

Compliance-Corner-, State-Compliance-Update, California

California has enacted Senate Bill 1162, which amends the requirements for employers regarding pay transparency and pay data reporting. Senate Bill 1162 takes effect Jan. 1, 2023. ADP is in the process of reviewing our reporting capabilities to help support clients who need to retrieve ...

Compliance-Corner-, State-Compliance-Update, California

Santa Rosa, California has announced that the city minimum wage will increase on January 1, 2023.

Compliance-Corner-, State-Compliance-Update, California

Voters in San Francisco have approved a ballot initiative (Proposition G) that will require certain employers to provide paid leave to employees for public health emergencies. The requirement takes effect Oct. 1, 2022.

Compliance-Corner-, State-Compliance-Update, California

San Carlos, California has announced that the city’s minimum wage will increase.

Compliance-Corner-, State-Compliance-Update, California

Palo Alto, California has announced that the city’s minimum wage will increase.

Compliance-Corner-, State-Compliance-Update, California

Daly City, California has announced that the city minimum wage will increase.

Compliance-Corner-, State-Compliance-Update, Arizona

The Industrial Commission of Arizona has announced that the state’s minimum wage rate will increase.

Compliance-Corner-, State-Compliance-Update, Alaska, California

Alaska has enacted Senate Bill 185 (SB 185) which eliminates the use of the subminimum wage for workers with disabilities. SB 185 is effective Dec. 12, 2022.

Compliance-Corner-, State-Compliance-Update, Texas-

This notice is to inform you that Austin, Texas has amended its city code to prohibit employers from discriminating against individuals on traits associated with race, such as hair texture, hair type, hair length and protective hairstyles. The amendment is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

The State of New York enacted Senate Bill 2588-A, which granted employees paid time off to receive a COVID-19 vaccination. Senate Bill 2588-A is set to expire on Dec. 31, 2022.

Compliance-Corner-, State-Compliance-Update, New-York-

New York City has enacted legislation (Int. No. 1894-A) that amends the New York City Human Rights Law and regulates the use of automated tools in certain employment decisions. The law takes effect on Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, New-York-

Westchester County and Ithaca, New York have joined New York City in requiring employers to provide greater wage transparency

Compliance-Corner-, State-Compliance-Update, New-Jersey-

The New Jersey Division on Civil Rights has adopted new and amended regulations concerning the display of certain posters. The regulations are effective immediately.

Compliance-Corner-, State-Compliance-Update, New-Hampshire

This notice is to inform you about how New Hampshire has enacted a legislation (Senate Bill 345), which amends its child labor laws. Senate Bill 345 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Florida

This notice is to inform you about how Florida has enacted a legislation (Senate Bill 898) establishing new background check requirements for employees at certain apartment buildings. This takes effect immediately.

Compliance-Corner-, State-Compliance-Update, Colorado

The City of Denver has announced that its minimum wage will increase from $15.87 per hour to $17.29 per hour.

Compliance-Corner-, State-Compliance-Update, New-York-

New York State has authorized bonuses for eligible health care and mental hygiene workers. Employer claims for the first wave of eligible employees are due by Sept. 2, 2022.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Assembly Bill 2035B and Senate Bill 5870) that will require employers to provide employees with information on the new sexual harassment prevention hotline and classify the release of certain employee information as retaliation.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

New Jersey has enacted legislation (Assembly Bill 4222), which amends its child labor laws. Assembly Bill 4222 is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-Jersey-

Jersey City, New Jersey, has passed an ordinance that calls for pay transparency and reinforces the state’s ban on salary history inquiries. The Ordinance is effective immediately.

Compliance-Corner-, State-Compliance-Update, Massachusetts

Massachusetts has enacted House Bill 4554 that expressly prohibits discrimination against individuals based on traits associated with race, such as hair texture, hair type, hair length and protective hairstyles. House Bill 4554 takes effect Oct. 24, 2022.

Compliance-Corner-, State-Compliance-Update, Florida

A federal judge has granted a preliminary injunction blocking a Florida law that prohibits employers with 15 or more employees from subjecting an individual to training that endorses certain concepts about discrimination.

Compliance-Corner-, State-Compliance-Update, California

The California Department of Finance has announced that the minimum wage will increase to $15.50 per hour for all employees effective Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington has enacted a final rule that clarifies how the seven-day waiting period impacts Washington’s Paid Family and Medical Leave program. The final rule is effective immediately.

Compliance-Corner-, State-Compliance-Update, Vermont-

Vermont has enacted legislation (House Bill 729) that limits the time an employee may file a discrimination claim to six years. House Bill 729 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Vermont-

Vermont has enacted legislation (House Bill 515) that prohibits employers from retaliating against whistleblowers. House Bill 515 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Tennessee-

Tennessee has enacted legislation that expressly prohibits employers from discriminating against individuals because of their hairstyle or other traits associated with race. Senate Bill 136 took effect on July 1, 2022.

Compliance-Corner-, State-Compliance-Update, South-Carolina-

This notice is to inform you about how South Carolina has enacted a final rule that clarifies what information an employer must provide to the South Carolina Department of Employment and Workforce (the Department) for an employee separation. The final rule is effective immediately.

Compliance-Corner-, State-Compliance-Update, Pennsylvania-

Philadelphia Mayor Jim Kenney has signed into law the Employee Commuter Transit Benefit Ordinance.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted a final rule that requires employers to provide protections to workers that are exposed to high heat. The final rule is effective immediately.

Compliance-Corner-, State-Compliance-Update, New-York-

On July 19, 2022, New York Governor Kathy Hochul announced via a press release the progress and enhanced efforts by the Wage Theft Task Force to combat wage theft when perpetrated by New York employers.

Compliance-Corner-, State-Compliance-Update, Minnesota-

Bloomington, Minnesota has enacted an ordinance that will require employers in the city to provide sick leave to employees. Employers with five or more employees (regardless of location) must provide paid leave. Smaller employers must also provide leave, but it may be unpaid. The ordinance is ...

Compliance-Corner-, State-Compliance-Update, Illinois-

Illinois has enacted legislation (Senate Bill 3616) that expressly prohibits employers from discriminating against individuals based on their hair texture or protective hairstyle. Senate Bill 3616 takes effect Jan. 1, 2023.

Compliance-Corner-, State-Compliance-Update, Connecticut-

Connecticut has enacted legislation (Senate Bill 361) that expands the circumstances under which employees may use voting leave under state law. Senate Bill 361 took effect July 1, 2022.

Compliance-Corner-, State-Compliance-Update, California

San Francisco has amended the city’s Family Friendly Workplace Ordinance (FFWO), which applies to employers with 20 or more employees. The changes are effective July 12, 2022.

Compliance-Corner-, State-Compliance-Update, Washington-

Washington has enacted legislation (House Bill 1795), which prevents employers from discriminating or retaliating against employees for disclosing certain employment law violations, and prohibits related nondisclosure agreements. House Bill 1795 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Virginia

Virginia has enacted legislation (House Bill 1063) that clarifies the definition of religion for nondiscrimination purposes. House Bill 1063 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Vermont-

Vermont has enacted legislation (House Bill 477), which extends protections under its crime victim leave law. House Bill 477 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Utah-

Utah has enacted legislation (Senate Bill 144) that prohibits employers from accessing or inquiring about an employee’s private genetic information or discriminating on the basis of genetic information or procedures. Senate Bill 144 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Tennessee-

This notice is to inform you thatTennessee has enacted a legislation (Senate Bill 2774) that increases the time in which an individual may file a discrimination complaint against their employer from 180 to 185 days. Senate Bill 2774 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Rhode-Island-

Rhode Island has enacted the Rhode Island Cannabis Act (the Act), which adds and clarifies workplace protections related to cannabis use.

Compliance-Corner-, State-Compliance-Update, Oregon-

Oregon has enacted a final rule that requires employers to take certain safety steps related to wildfire smoke exposure. The final rule took effect on July 1, 2022.

Compliance-Corner-, State-Compliance-Update, New-York-

New York has enacted legislation (Senate Bill 8417) that adds “status as a victim of domestic violence” to the list of protected classes throughout the New York Human Rights Law (NYHRL). Senate Bill 8417 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Nebraska-

Nebraska has enacted Legislative Bill 780 that amends an employer’s requirements for child labor certificates. Legislative Bill 780 is effective immediately.

Compliance-Corner-, State-Compliance-Update, Maine-

Maine has enacted legislation (Legislative Document 598) that expressly prohibits employers from discriminating against individuals because of their hairstyle or other traits associated with race. Legislative Document 598 takes effect on Aug. 8, 2022.

Compliance-Corner-, State-Compliance-Update, Hawaii

On June 24, 2022, Hawaii Governor David Ige signed into law HB 2510 which incrementally increases the state’s minimum wage. The current minimum wage in Hawaii is $10.10 per hour. The minimum cash wage is $9.35 but only if an employee earns $7.00 more than the minimum wage ...

Compliance-Corner-, State-Compliance-Update, Colorado

Colorado has enacted legislation (Senate Bill 161) that amends the state’s wage theft law. It requires employers to provide notice to an employee before deducting from their pay for money or property the employee failed to return or repay upon termination of employment.

Compliance-Corner-, State-Compliance-Update, California

Los Angeles Mayor Eric Garcetti on July 7, 2022, signed into law the Healthcare Workers Minimum Wage Ordinance (Ordinance).

New-Jersey-

As noted previously, New Jersey Governor Phil Murphy (D) has signed into law the New Jersey Paid Sick Leave Act (the “Act”), which will provide eligible employees with paid leave for their own medical needs, those of a family member, or other covered reasons. The New Jersey ...

Washington-

Seattle has enacted a law (Ordinance No. 125684) that will require employers with 20 or more employees to offer employees the opportunity to use pre-tax income to purchase qualified commuter benefits.

New-York-

Westchester County in New York has enacted an ordinance that will require employers to provide sick leave to employees who work in the county.

Michigan-, Missouri-, Utah-

Three states approved new marijuana laws on Election Day 2018. Voters approved medical marijuana laws in Missouri and Utah, while Michigan voters approved a recreational marijuana law.

New-York-

All hotels in New York with at least five rooms will be required to post human trafficking “informational cards” throughout each hotel’s premises.

New-York-

The New York City Commission on Human Rights has released Frequently Asked Questions (FAQs) as guidance on the “Stop Sexual Harassment in NYC Act.”

Washington,-D.C.

The District of Columbia has enacted legislation (B22-0913) that will require employers to meet certain notice, reporting, policy, and training requirements.

California

The California Department of Industrial Relations has announced an increase to the pay rates computer software employees and physicians must receive in order to be exempt from overtime. Additionally, the minimum salary required for the administrative, professional, and executive exemptions will ...

California

California employers with 250 or more employees per establishment or employers with 20-249 employees in certain identified industries (which is the same as Federal OSHA) must electronically submit to the Federal OSHA website by December 31, 2018 and then each year thereafter.

Washington-

Since January 1, 2018, all Washington employers, regardless of size, have been required to provide their employees paid sick and safe leave (“PSSL”). Starting in 2020, Washington will be the fifth state in the nation to offer paid family and medical leave benefits to workers.

California

San Francisco has amended its Fair Chance Ordinance, which restricts the use of criminal histories to make employment decisions. The FCO poster is now available and must be posted immediately.

New-York-

New York City has issued new rules and answers to frequently asked questions (FAQs) covering the city's paid safe and sick leave law on September 20, 2018. The new rules and FAQs clarify certain aspects of the law and how it should be applied.

New-York-

The State of New York has issued final guidance on combating sexual harassment in the workplace. This includes updated guidance on the mandatory sexual harassment prevention policies and annual employee training applicable to employers in New York beginning October 9, 2018.

New-York-

Employers covered by the New York City Human Rights Law (HRL) must engage in a “cooperative dialogue” with persons who may be entitled to reasonable accommodations under the HRL.

Illinois-

Illinois has enacted legislation (Senate Bill 2999) that requires employers to reimburse employees for certain business expenditures.

Massachusetts

In response to the feedback taken during Listening Sessions, the Commonwealth of Massachusetts’ Department of Unemployment has released guidance outlining the scenarios in which they will consider hardship waiver requests for companies assessed a quarterly EMAC Tier II Supplement.

California

Beginning January 1, 2019, new California laws create additional protections for employees bringing harassment claims (Senate Bill 1300) and mandate sexual harassment prevention training for supervisors and non-supervisors (Senate Bill 1343).

California

California has enacted legislation (Senate Bill 1123) that will expand the State’s Paid Family Leave (PFL) program in 2021.

California

California has enacted legislation (Senate Bill 1252) that clarifies that employees have a right to receive a copy of their payroll records.

State-Compliance-Update, Maine-

A provision of Maine’s recreational marijuana law prohibits employers from testing for marijuana for pre-employment purposes and affects employers with employees who are subject to federal drug and alcohol testing regulations, as well as employers who are exempt from complying with ...

State-Compliance-Update, Maryland-

The Maryland Department of Labor, Licensing and Regulation has now released guidance for the Maryland Healthy Working Families Act. The Act took effect on February 11, 2018.

State-Compliance-Update, Missouri-

The Kansas City, Missouri, City Council recently passed restrictions on employers’ inquiries into, and use of, criminal record information. The ordinance becomes effective on June 9, 2018, and it applies to private employers with six or more employees.

State-Compliance-Update, New-Mexico-

Effective March 1, 2018, the minimum wage rate for Santa Fe, New Mexico will increase.

State-Compliance-Update, New-York-

New York City has agreed to a temporary stay of enforcement of the deduction portion of the Fair Workweek Law.

State-Compliance-Update, New-York-

Starting on July 18, 2018, New York City employers will be required to provide temporary schedule changes to employees for “personal events.”

State-Compliance-Update, Alaska

Effective February 16, 2018, Alaska employees with disabilities must be paid at least the Alaska minimum wage, which is currently $9.84 per hour.

State-Compliance-Update, New-Jersey-

New Jersey expanded its civil rights protections to include breastfeeding, expressing milk, and related medical conditions. Employers must also provide reasonable accommodations for breastfeeding women, including reasonable break time and a suitable location to express milk in private.

Maryland-

On January 12, 2018, the Maryland legislature overrode Governor Larry Hogan’s veto of the Healthy Working Families Act, which requires Maryland businesses to provide covered employees with paid sick and safe leave (PSSL). Maryland’s paid sick leave law takes effect on February 11, ...

Illinois-

Employers using timeclocks that use employee finger or hand scanning technology to clock in and out may have heard about a recent surge of class action litigation asserting that such technologies are covered by the Illinois Biometric Information Privacy Act (“BIPA” or the ...

Illinois-

To provide hospitality workers greater protections against sexual harassment and assault, the Chicago City Council has passed the “Hands Off Pants On” Ordinance. The Ordinance requires all hotels in the city to adopt a panic button system and an anti-sexual harassment policy.

California

California again takes the road less traveled in the employment world. In a case that serves as a reminder of the nation’s evolving understanding of disability, a California Appellate court published an extensive decision defining obesity as a disability and issuing further guidance.

New-York-

The New York City Council passed the “Fair Workplace” legislative package, which regulates scheduling for fast food and retail employees. Comprised of multiple separate bills, the legislation acts mostly to restrict fast food and retail employers’ ability to create and ...

Massachusetts

In August 2017, Governor Baker signed off on a $200 million health care assessment on Massachusetts employers, in an effort to control growth in Medicaid and state health care spending. Read the article to learn more about the new temporary assessment on MA employers.

New-York-

The New York City Department of Consumer Affairs has released the “Fair Workweek Rules" and has issued required employee notices, overviews, and Frequently-Asked-Questions.

North-Carolina-

Effective January 1, 2018, North Carolina workers employed in in a seasonal amusement or recreational establishment must be paid the full minimum wage rate.

Washington-

Washington has joined the growing list of jurisdictions requiring employers to provide paid sick leave to employees. As of January 1, 2018, all Washington employers, regardless of size, must provide their employees paid sick and safe leave.

California, Washington-

Our Sick Leave Toolkit, which includes Frequently Asked Questions (FAQs) and model sick leave policies for jurisdictions with sick leave laws, has been updated based on recent agency guidance, rules and/or best practice recommendations.

New-York-

We previously provided clients with employees working in New York with an Employer Toolkit, which summarizes key provisions of the New York Paid Family Leave Law and regulations. We have updated the Toolkit to include additional information on how the law applies to unionized employees. ...

New-Jersey-

It’s time for the annual distribution of the Conscientious Employee Protection Act (CEPA) in both English and Spanish.

New-Jersey-

New Jersey employers with 50 or more employees are required to “conspicuously post” and distribute a notification stating employees’ rights to be free from gender inequity or bias in pay, compensation, benefits or other terms or conditions. This requirement complies with the ...

Massachusetts

Massachusetts employers are required to provide the sexual harassment policy to employees annually and to all new employees upon hire.

Maine-

Maine law requires employers to annually provide employees with notice of the employer’s sexual harassment policy.

Alaska, California, Colorado, Maine-, Missouri-, New-York-

In addition to the states identified in the December 14, 2017, Insights & Solution newsletter, Missouri will see an increase to its minimum wage come January 1, 2018. Alaska, California, Colorado, New York and Maine will also see increases to the minimum salary threshold for employee ...

California

On November 10, 2017, the U.S. Department of Labor confirmed the Federal Unemployment Tax Act (FUTA) credit reduction states and rates for the 2017 tax year. All employers that are subject to FUTA tax and have paid wages in California and/or the Virgin Islands will see an increase in their 2017 ...

California

This report is to provide a summary of some of the major laws that may impact your operations and help you plan and prepare for these new compliance challenges. It is part of our broader commitment to help clients meet their compliance obligations. The laws covered in this report are effective ...

Maine-

On November 6, 2017, the Maine House of Representative upheld Governor Paul R. LePage’s veto of a bill to legalize and regulate recreational marijuana. The 74-62 vote fell 17 votes short of the two-thirds margin required to override the Governor’s veto.

Massachusetts

In an amendment to the Massachusetts Fair Employment Practices Act, the state of Massachusetts has expressly included pregnancy as a protected characteristic and expands accommodation requirements for pregnant employees. The amended law goes into effect April 1, 2018.

Minnesota-

The Supreme Court of Minnesota, in Burt v. Rackner, Inc., has ruled that discharging an employee for refusing to share tips is illegal under the Minnesota Fair Labor Standards Act (MFLSA).

California

San Francisco Mayor Ed Lee signed the “Lactation in the Workplace Ordinance”, increasing protections for nursing mothers working in the geographic boundaries of San Francisco.

California

California continues its expansion of equal pay protections with the enactment of Assembly Bill 168, which prohibits employers from seeking, considering, and relying on an applicant’s salary history when determining whether to offer employment to an applicant or what salary to offer.

California

California became the first state to explicitly affirm the rights of immigrant workers through the passage of a provision that imposes an affirmative obligation on California employers to provide employees notification that the United States Immigration and Customs Enforcement agency has ...

California

Effective January 1, 2018, in order to take advantage of the overtime pay exemptions, California employers must pay computer software professionals a minimum of $43.58 per hour or $90,790.07 annually and licensed physicians and surgeons a minimum of $79.39 per hour.

New-York-

The New York State Department of Labor recently amended its Minimum Wage Order for Miscellaneous Industries and Occupations to state that bona fide meal periods and sleep times may be excluded from hours worked by home care aides who work a shift of 24 hours or more consistent with federal Fair ...

California

Governor Jerry Brown signed the New Parent Leave Act into law, which requires employers with 20 or more employees to provide up to 12 weeks of job-protected parental leave to bond with a new child within one year of the child’s birth, adoption, or foster care placement.

Connecticut-

The Pregnant Women in the Workplace Act , which took effect on October 1, 2017, amends the Connecticut Fair Employment Practices Act (CFEPA) to significantly enhance existing anti-discrimination protections for pregnant employees.

Nevada-

Beginning January 1, 2018, an employee who has been employed with his/her employer for at least 90 days and is a victim of an act of domestic violence, or whose family or household member is a victim of an act of domestic violence, will be entitled to leave and ...

Vermont-

Effective January 1, 2018, Vermont employers will be required to provide reasonable accommodations to employees for their pregnancy related conditions.

New-York-

The New York City Commission on Human Rights recently released an Employer Fact Sheet and a Job Applicant Fact Sheet to assist employers and employees with understanding the law prohibiting employers from inquiring or relying on a job applicant’s salary history when making hiring ...

Rhode-Island-

Rhode Island’s wage deduction law has been amended to further limit the types of deductions or withholdings employers can make from employee wages.

California, Maryland-

Effective October 1, 2017, Berkeley, California’s minimum wage rate will increase to $13.50 per hour and Prince George’s County, Maryland’s rate will increase to $11.50 per hour.

Connecticut-

The Connecticut Supreme Court has ruled that the state wage regulations promulgated by the Connecticut Department of Labor prohibit the use of the “fluctuating work week” method of calculating overtime pay for mercantile (retail) employees.

Maine-

Effective October 1, 2017, Maine employers will have to comply with new or modified wage payment, rest break, recordkeeping, and poster compliance rules detailed in Legislative Document (LD) 1575.

Washington-

The Washington Supreme Court holds that, when an employee demonstrates that he or she did not receive a timely meal break, the employer must either show that there was no violation or a valid waiver existed.

Oregon-

Oregon has become the first state in the nation to regulate employer scheduling practices in the food service, hospitality, and retail industries. The new law, Senate Bill 828, will take effect on July 1, 2018.

Oregon-

Effective immediately, Oregon’s overtime law has been clarified to provide relief to non-union employers operating mills, factories or other manufacturing facilities. It has also been revised, effective January 1, 2018, to limit the number of weekly hours employees in ...

Pennsylvania-

Putting an end to an employer’s previous conundrum of determining what constitutes “recently” separated when evaluating a former employee’s request to review his or her personnel file, the Pennsylvania Supreme Court has ruled that terminated ...

Washington-

With the passage of the Healthy Starts Act, Washington has expanded the rights of pregnant employees to receive reasonable accommodations in the workplace.

Minnesota-

All employers in Minneapolis, Minnesota, must pay their employees at least $15.00 an hour by July 1, 2024.

Florida

Members of the Florida Wing of the Civil Air Patrol, an auxiliary of the United States Air Force, are now entitled to 15 days of job protected leave annually.

California

The California Labor Commissioner has issued a model notice of Rights of Victims of Domestic Violence, Sexual Assault and Stalking, setting forth the rights and duties of employers and employees under the state’s domestic violence law.

Hawaii

Hawaii has expanded its state family leave law to allow employees to take leave to care for siblings with serious health conditions.

Delaware-

In an effort to reduce pay gaps between genders, Delaware has enacted a pay history inquiry ban that prohibits employers from screening job applicants based on their salary history and asking a current or former employer about an applicant’s compensation history.

Alaska, Arizona, California, Hawaii

According to the U.S. Court of Appeals for the Ninth Circuit, the mortgage underwriters in the matter of McKeen-Chaplin v. Provident Savings Bank do not qualify for the Fair Labor Standards Act’s (FLSA) administrative exemption and must be paid overtime. The Court’s ruling serves as ...

Massachusetts

The Massachusetts Supreme Judicial Court in Barbuto v. Advantage Sales & Marketing, LLC has ruled that handicapped employees, who have been prescribed medical marijuana, may be entitled to a reasonable accommodation and employers, at the very least, have an obligation to engage such ...

Nevada-

As we previously reported, the Nevada Pregnant Workers’ Fairness Act makes it an unlawful employment practice for an employer to refuse to provide a reasonable accommodation to a female employee or applicant for a condition relating to pregnancy, childbirth or a related medical condition ...

Maine-

Maine employers can once again consider tips part of the wages of service employees.

Missouri-

On August 28, 2017, Missouri House Bill (HB) 1194 will take effect and the (1) City of St. Louis’ minimum wage will decrease from $10.00 per hour to the state minimum wage of $7.70 per hour and (2) Kansas City’s minimum wage, which was previously scheduled to increase from $7.70 to ...

New-Hampshire

New Hampshire employers now have greater flexibility in the frequency with which they pay employee wages.

Texas-

Texas is the 47th state to join the fray of states enacting statewide bans on texting while driving. The new law prohibits drivers from reading, writing, or sending electronic messages unless the vehicle is stopped.

Arizona, California, Illinois-, Minnesota-

Our Sick Leave Toolkit, which includes Frequently Asked Questions (FAQs) and model sick leave policies for jurisdictions with sick leave laws, has been updated based on recent agency guidance, rules and/or best practice recommendations.

California

California’s Department of Fair Employment and Housing (DFEH) has approved new regulations that expand the protections available for people who identify as transgender. The regulations also expand protections for gender identity and gender expression.

Georgia

Effective July 1, 2017, large employers in Georgia that pay sick leave to their employees—or choose to do so in the future—must allow their employees to use paid sick leave to care for their “immediate family members.”

Nevada-

Effective July 1, 2017, Nevada employers must provide a nursing mother of a child less than one year of age reasonable break time, with or without permission and with or without pay, to express breast milk as needed.

Texas-

Leave policies that allow employees to take leave to care for or assist their sick biological or adopted children must also allow leave to care for or assist a sick foster child.

California

The Department of Fair Employment and Housing (DFEH) finalized new regulations limiting the ability of employers to consider criminal history when making employment decisions.

New-York-

The New York City Council passed the “Fair Workplace” legislative package, which regulates scheduling for fast food and retail employees. Comprised of multiple separate bills, the legislation acts mostly to restrict fast food and retail employers’ ability to create and ...

Nevada-

On June 2, 2017, Nevada enacted the Pregnant Workers’ Fairness Act, making it is an unlawful employment practice for an employer to: (1) refuse to provide a reasonable accommodation to a female employee or applicant for a condition relating to pregnancy, childbirth or a related medical ...

Rhode-Island-

The Rhode Island Superior Court has ruled that an employer cannot refuse to hire a medical marijuana cardholder, even if the individual admittedly would not pass the employer’s pre-employment drug test required of all applicants.

West-Virginia

On April 19, 2017, The West Virginia Medical Cannabis Act (“Act”) became law. In addition to permitting patients to use marijuana for medicinal use, the Act contains anti-discrimination and retaliation provision as well as other provisions that impact West Virginia ...

Ohio-

Employees with valid concealed weapons permits now have the right to bring their licensed firearms in company parking lots.

Idaho, Louisiana-

The Department of Labor has issued mandatory changes effective March 2017, which impact the states of Idaho and Louisiana.

Maine-

Maine passed An Act to Delay the Implementation of Certain Portions of the Marijuana Legalization Act, delaying the effective date of most of the state’s recreational marijuana law until February 1, 2018. Among the provisions delayed are the anti-discrimination provisions, which prohibit ...

New-York-

The New York City Council has approved legislation (Int. 1253-A) prohibiting employers from inquiring about, relying upon, and verifying a job applicant’s salary history. The bill is similar to recently enacted laws in other jurisdictions, including Massachusetts, ...

California

The California Court of Appeals has ruled that employees who are paid solely on a commission basis must receive separate compensation for rest breaks. What this means is that even if commission employees are paid advances or draws against future commissions, they must still be paid separate ...

Oregon-

A Multnomah County Circuit Judge has ruled that, contrary to the Oregon Bureau of Labor and Industries’ (BOLI) recent interpretation of the overtime rules, employees working in mills, factories, and manufacturing establishments are entitled only to the greater of daily or weekly overtime ...

Arizona

On January 1, 2017, the Arizona minimum wage rate began a series of scheduled tiered increases with an initial rate increase from $8.05 per hour to $10.00 per hour. The Industrial Commission of Arizona recently released a list of frequently asked questions in which they explain that small ...

New-York-

The New York State Department of Labor has adopted regulations implementing the previously enacted state law limiting an employer’s ability to restrict an employee’s discussion about his/her wages.

California

As of March 13, 2017, certain San Jose, California employers must offer additional work hours to existing qualified employees before hiring new employees, subcontractors, or temporary staffing and must prominently post a notice informing employees of their rights under the Opportunity to Work ...

Ohio-

Effective January 1, 2017, the Village of Ostrander, Ohio, has enacted a 1.00% municipal income tax on both residents and non-residents working in the village TS Code# 0754/0756.

Pennsylvania-

On May 23, 2017, the City of Philadelphia becomes one of the rare jurisdictions to prohibit employers from asking about or relying on—subject to limited exceptions-- a prospective employee’s wage history in setting employee compensation and benefits.

California

Los Angeles is the latest in a growing list of jurisdictions to adopt an ordinance restricting employers from asking a job applicant about his or her criminal history during the application process. Please review the state law summary section of our Background Checks Toolkit for more ...

Kentucky-

Effective January 1, 2017, the county of Perry, Kentucky enacted a new 1.00% Occupation License Tax (OLT). The TotalSource code is #1769 and this tax is on all wages and compensation paid or payable in the county for work done or services rendered by both residents and non-residents in Perry ...

New-York-

The New York State Department of Labor adopted a final regulation that sets the conditions by which New York employers can pay wages by direct deposit or payroll debit card. The regulation, which goes into effect March 7, 2017, imposes significant obligations on employers who wish to offer the ...

Oregon-

The Oregon Bureau of Labor and Industries announced a significant reinterpretation of the interplay between the state’s daily and weekly overtime laws. According to BOLI, manufacturing employers must fully and separately provide overtime pay under both statutes instead of paying the ...

Arizona

A lawsuit has been filed in Arizona state court seeking to stop the newly approved minimum wage hike and paid sick leave ballot initiative from taking effect. According to the Arizona Chamber of Commerce, the proposal's lack of a state revenue generator and its inclusion of multiple subjects ...

Ohio-

Effective January 1, 2017, several Ohio villages have enacted municipal income taxes on both residents and non-residents working in the villages. Please note that the Marengo, Ohio new income tax was effective on December 1, 2016

New-York-

As we reported last week, the New York State Department of Labor has adopted regulations implementing increases to the state minimum wage, identified required salary levels for exclusions from overtime pay for executive and administrative employees, and issued Frequently Asked Questions for ...

Arkansas, California, Florida, Maine-, Massachusetts, Nevada-, North-Dakota

Seven (7) states have joined the growing list of states legalizing the use of marijuana for medicinal and/or recreational purposes. Arkansas, California, Florida, Maine, Massachusetts, Nevada, and North Dakota passed new marijuana laws on election day, bringing the total states (plus the ...

Ohio-

A new tax has been imposed on employees living or working in the Village of Lyons.

Arizona, California, Vermont-, Washington-

Our sick leave toolkit, which includes Frequently Asked Questions (FAQs) and model sick leave policies for jurisdictions with sick leave laws, has been updated.

California

The California Supreme Court has denied review of a lower court ruling finding that employers have a duty to reasonably accommodate an applicant or employee who is associated with a disabled person who needs the employee’s assistance.

Maine-

Maine law requires employers to annually provide their employees with notice of the employer’s sexual harassment policy.

Massachusetts

In Massachusetts, the law requires employers to adopt a written policy against sexual harassment and to distribute the policy at the time of hire and annually.

New-Jersey-

New Jersey law requires New Jersey employers with 50 or more employees (determined by counting all employees regardless of whether those employees work in New Jersey) to “conspicuously post” and distribute a notification stating employees’ rights to be free from gender inequity ...

New-Jersey-

We would like to remind New Jersey clients of their obligation to annually distribute to their New Jersey employees, via written or electronic means, the required notice under the Conscientious Employee Protection Act (CEPA) in both English and Spanish.

New-York-

A written contract, payment within 30 days, and statutory damages for non-payment of wages are among the provisions of New York City’s new freelancer protection law signed by Mayor Bill de Blasio on November 16, 2016. The law will become effective 180 calendar days after signing and will ...

Oregon-

Oregon enacts Senate Bill 1587, which is designed to increase transparency in employee pay and expose wage and hour violations. Effective January 1, 2017, employers will be required to provide additional details on itemized pay statements.

California

This report is to provide a summary of some of the major laws that may impact your operations and to help you plan and prepare for these new compliance challenges. It is part of our broader commitment to helping clients meet their compliance obligations. The laws covered in this report are ...

California

The City of San Diego’s Earned Sick Leave and Minimum Wage Ordinance went into effect on July 11, 2016. Effective this month, employers must post two new notices in the workplace and give employees and new hires a notice containing certain employer information. Failure to comply with these ...

Colorado

The Colorado Civil Rights Division has updated its Anti-Discrimination Notice. "Pregnancy" is listed as a new protected class under the Employment Discrimination section of the notice.

North-Carolina-

The North Carolina Department of Labor has updated its OSH notice to notify employees of their right to be free of discrimination or retaliation for raising health or safety concerns, filing a complaint, reporting work-related injuries and illnesses, and assisting an inspector.

Illinois-

Effective January 1, 2017, employees who work for an employer with no more than 14 employees will be entitled to 4 workweeks of unpaid leave in any 12-month period to address issues related to domestic or sexual violence.

Oregon-

The City of Portland has issued administrative rules to the “Removing Barriers to Employment,” its ordinance aimed at removing job barriers for individuals with criminal records (Chapter 23.10 of the Portland Municipal Code). The Ordinance, which took effect on July ...

Colorado

Current employees of private sector employers in Colorado have been granted the right to inspect and obtain a copy of their personnel files at least one time per year. Former employees have been granted the right to inspect their personnel files one time after the termination of their ...

Delaware-

Delaware has passed a series of laws that will prohibit employers from discriminating against individuals because of their family responsibilities, their reproductive health decisions, or for discussing their wages with co-workers.

Massachusetts

Effective October 1, 2016, transgender individuals in Massachusetts will have the legal right to use restrooms, changing rooms, and locker rooms that correspond to their gender identity, regardless of their assigned sex. Additionally, no place of public accommodation (that is any place that is ...

Ohio-

Ohio has joined the growing list of states legalizing the use of marijuana for medicinal purposes. The law takes effect on September 6, 2016, although the state must now go through the process of creating and implementing a regulatory program before its constituents can begin dispensing medical ...

Tennessee-

The Tennessee Lawful Employment Law Act (E-Verify Act) was recently amended in an effort to minimize the compliance burden on small businesses and strengthen the authority of the Tennessee Department of Labor (TDOL) to pursue violators. Effective January 1, 2017, private employers with at ...

Colorado

Effective August 10, 2016, Colorado employers are no longer required to complete and retain the Colorado Affirmation Form, confirming that they have examined whether a new hire is authorized to work in the United States.

New-Hampshire

New Hampshire recently enacted Senate Bill 416, which grants an employee the right to request (1) a flexible work arrangement that meets the needs of the employer and employee and (2) advance notice of his/her work schedule. It also prohibits employers from retaliating against an employee ...

New-York-

The medical marijuana program established by New York’s Compassionate Care Act has been implemented.

Virginia

The Virginia state poster has been updated in regards to accident reporting. All injuries or illnesses that result in an in-patient hospitalization, amputation or loss of an eye must be reported to Virginia Occupational Safety and Health Program (VOSH) within 24 hours. This Virginia law has been ...

Minnesota-

The Minnesota state poster has been updated to reflect a change in the state minimum wage.

Colorado, Montana-, New-York-

There are several updates to our model handbook.

Georgia

The Georgia state poster has been updated to reflect changes in the Workers' Compensation Bill of Rights.

California

Voters in the city of San Diego supported a ballot measure that imposes a citywide minimum wage and also requires employers to provide paid sick leave. The ordinance is now in effect while an implementing ordinance (“IO”) amending the sick leave requirements remains pending. ...

California

California has amended Section 6404.5 of its Labor Code to expand its prohibition on the smoking of tobacco products in a place of employment. In addition to bringing owner-operated businesses into the gambit of environments in which smoking is prohibited, the law eliminates most of the ...

Utah-

Utah Governor Gary Herbert signed legislation (Senate Bill 59) that requires employers with 15 or more employees to provide reasonable accommodations for pregnancy, childbirth, breastfeeding, and pregnancy-related conditions.

New-Jersey-, New-York-, Washington-, Federal-Compliance-Update

Our sick leave toolkit, which includes Frequently Asked Questions (FAQs) and model sick leave policies for jurisdictions with sick leave laws, has been updated to reflect the new Plainfield, NJ ordinance, effective July 2016, and updates to ordinances in New York City, New York and Seattle, ...

Minnesota-

The United States Court of Appeals for the Eighth Circuit recently ruled, in Olson v. Push, Inc., that multistate employers with operations in Minnesota are required to comply with the Minnesota Drug and Alcohol Testing in the Workplace Act (“DATWA”), even at their non-Minnesota ...

California

Governor Brown signed SB 3 into law raising the state minimum to $15.00 per hour by 2022. California’s minimum wage currently is $10.00 per hour. The new law also amends the existing paid sick leave law to provide paid sick leave to in-home supportive services employees ...

California

The San Francisco Board of Supervisors has approved an ordinance requiring employers to provide employees with up to 6 weeks of fully paid parental leave for the birth or adoption of a child.

California, Wisconsin-

The California state poster and the Wisconsin state Notice to Employees About Applying for Wisconsin Unemployment Benefits poster have been updated. This is a material substantive change and new Wisconsin, California, All–In-One posters are required.

Missouri-

The Missouri Department of Revenue has issued a new "Employee's Withholding Allowance Certificate" Form MO W-4 and is requiring that all Missouri employees complete a new form for the 2016 tax year.

Missouri-

New ordinances in Columbia, Missouri, limit an employer’s ability to inquire into an applicant’s criminal history.

Florida

Beginning October 1, 2014 UnitedHealthcare (UHC) in partnership with Beacon Laboratory Benefit Solutions, Inc. (BeaconLBS®) will introduce a program to improve the cost and quality of laboratory services that Florida members receive from their laboratory provider.

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